Diary Manager to Two Senior Executives

Temporary position starting beginning of November to mid-December

Monday-Thursday 09:00 – 17:15
Friday 09:00 – 17:00 

Hybrid working – combination of office based, in Westminster, and remote working 

My client, an organisation in the healthcare sector, is currently seeking a Diary Manager to provide an efficient and comprehensive diary management service to two of their Senior Executives. You will be responsible for ensuring their diary and travel arrangements are fully planned, organised and managed effectively, in addition to other general administrative duties. 

What you’ll do:

• Extensive diary management – including booking travel tickets/hotels as required
• Update & manage executive’s meeting schedules
• General office admin – printing, photocopying, scanning etc. 
• Exercise judgment and flexibility regarding conflicting diary schedules and have regard for business priorities
• Work across the organisation to ensure that the senior executives’ Outlook contacts are up to date and accurate
• Update & maintain the organisation’s CRM system (training provided)
• Order and keep track of team office supplies as required
• Work with other diary managers to oversee meeting room booking schedules
• Provide administrative support to wider organisation as required

Who you are:

• Previous experience providing administrative support at a senior level
• Complex diary management experience essential
• A team player with ability to work flexibly across the organisation
• Ability to prioritise and manage workload amid conflicting demands and busy work periods
• Excellent judgement and discretion
• Confident using Microsoft Office, Outlook & Excel
• Excellent communication and interpersonal skills
• Strong attention to detail and methodical in approach to work 
• Ability to work autonomously and as part of a team

If you are interested in this role – please apply now!