EXPERIENCED EXECUTIVE ASSISTANT FOR CEO OF FINANCE COMPANY, £50,000 - £55,000 GPA

Role: Executive Assistant
Days/Hours: Full-time
Contract: Permanent
Location: Baker Street, London
Salary: £50,000 - £55,000 gross per annum
Start: ASAP

This is an awesome opportunity to support an incredible CEO of a company in the finance industry working from within great offices near Baker Street. Whilst he has high standards, the CEO is charming and a delight to work for!

The role of the EA will be to manage the daily functions of the CEO’s office looking after both his business and private affairs. You will responsible for managing the long-term travel calendar and will act as a Gatekeeper. The CEO travels often with multiple stops so you must be able to always find the most logical, efficient and cost-effective route. You will interact with executive and non-executive board members to arrange all meetings, calls and minutes and prepare internal and external documents, pitches, presentations and agendas.

You will maintain the database’s contacts and be confident to develop existing systems and processes and install new ones. This role will require a candidate who is very tech savvy and IT literate who for example will be confident is using a multi-currency spreadsheet! You will also assist with the CEO’s personal life to include assisting with their private events, travel, staff and property management including maintenance and invoice payments etc. The CEO is extremely private so trust and discretion is therefore paramount in this position.

The Executive Assistant will be based from the client’s offices in on Baker Street with the option to work from home for two days per week. This position is full-time, working Monday – Friday, on a permanent contract though flexibility to work outside of office hours is required.
The ideal candidate will have a degree from a Russell Group University and will have 5+ years of experience working as an Executive Assistant at C-suite level within the finance industry. You will possess excellent communication skills with word perfect written English (to proof read documentation) and be agile and commercial to adapt to the changing circumstances and priorities. You will be very discrete, professional and have a high level of attention to detail and organisational abilities.

Interviewing now for an ASAP start.

The duties for the role will include;

• Complex diary management across multiple times zones
• Co-ordinating travel, including car services, hotel arrangements and flights both private and commercial
• Producing travel itineraries, including all required documentation and visas etc
• Maintaining travel records
• Gatekeeping
• Working with executive and non-executive board members to arrange meetings, calls, minutes presentations, pitches, agendas, speeches, slide decks along with internal announcements and correspondence
• Collating and submitting all expenses
• Database management
• Event planning and management
• Household staff management to include creating rotas, dealing with grievances and liaising with payroll
• Making reservations for meetings at restaurants and private venues
• Booking private appointments
• Personal shopping and errand running
• Assisting with a variety of special projects as directed

To be considered for this role you must;

• Have a degree from a Russell Group University
• Have 5+ years of experience working as an Executive Assistant supporting a CEO in the finance industry
• Be fluent in English Language and have perfect written English
• Have excellent contactable references
• Be eligible to work within the UK
• Have a valid passport

To apply for the position please send your CV to info@poppylaneplacements.com. You can also reach the team on +44 (0) 2072439049.