Executive Assistant- Global Consultancy

Executive Assistant – Global Consultancy (Supporting the Head of Life Sciences practice)

Great work life/balance and flexibility to work from home! Offices based in the heart of the City!

Our client is looking for an Executive Assistant who is the front face of their organisation and the heart of their customer service experience for their clients and candidates. This is a complex external facing position that requires superb organisational skills, intellect and high levels of EQ.

The Executive Assistant needs first class written skills as will be expected to create documentation and to proofread on behalf of the exec along with building great relationships with their clients and stakeholders.

They require an Executive Assistant with exceptional organisation skills, the ability to work on multiple projects in an extremely pacey environment. Ability to change priorities whilst remaining calm and focussed is essential in their EA. There will be extensive client and stakeholder management, ability to get under the skin of their projects will be essential to the Executive Assistant success in this role.

This is a very busy department so must be good under pressure.and happy with heavy admin load.

Executive Assistant duties will include:

• Extensive inbox and meeting co-ordination
• Complex, demanding and ever-changing diary management
• UK and global  travel itineraries
• Assignment management - Lead the project coordination and delivery of the search assignments.
• Manage the search timelines ensuring deadlines are met, action points are responded to and all necessary documentation is completed.
• Stakeholder Management; develop robust working relationships with all internal and external stakeholders
• Preparation of candidate reports and other materials.
• Preparation of presentations and pitch documentation including research packs and preparing marketing materials
• Preparation and proof reading of client reports
• Business Development
  • Organising events; lunches, corporate hospitality
  • Responding to potential new business enquiries
  • Maintaining client relationships and scheduling business development meetings

Must-haves

• MUST have recent experience as an EA within Executive Search or client centric professional services industry.
• First class written English skills – experience of document production and proof reading.
• Ideally degree educated 
• Proven relationship building expertise with a range of high-profile clients.
• Ability to prioritise, be proactive, think ahead, anticipate problems and provide solutions.
• Confident making nuanced judgements, prioritising time and effort.
• Innate sense of urgency in everything you do.
• Acute attention to detail ensuring work is produced accurately and of the highest possible standard.
• Excellent time management skills; able to manage conflicting priorities and unforeseen change.
• Thrive in a fast pace environment; have high levels of energy, tenacity and focus.
• Intuitive; able to assess a situation and take initiative but also not be afraid to ask for help when required.
• Advanced knowledge of the MS Office suite, in particular Outlook, Word, PowerPoint. Experience with databases preferred.

Thank you for applying to this advertisement; we appreciate your interest in this opportunity. All applications are important to us, but due to the high volume of response we receive from our advertisements, we will only be able to contact applicants that we deem suitable for this vacancy.