Executive Assistant - C Suite

Bain and Gray
London (Greater)
£35,000 - £40,000 + bens and bonus
20 Oct 2021
26 Oct 2021
Job Title
Industry Sector
Consultancy, IT, Recruitment
Contract Type
Full Time

A prestigious and long-standing client of ours, with a large international presence and well-known name in the market, is seeking an Executive Assistant to come on board and join the IT team. This is a friendly and dynamic company, that values their employees, instils a good work life balance, along with lovely offices and a competitive package. As Executive Assistant you will be supporting the CTO and Team in a broad and varied role.  Key for this role is a customer facing candidate with strong organisational and communication skills.  This role is a lynch pin position and you will be heavily relied upon to hold the team together.  Previous exposure to Tech/ IT would be an advantage in order to understand needs and terminology.

EA Responsibilities: 

  • Complex, demanding and ever-changing diary management
  • Minute taking
  • Meeting agendas
  • Stakeholder Management; develop robust working relationships with all internal and external stakeholders, both yours and those of the CTO and the Practice. Issuing NDA’s where required



Team Coordinator Responsibilities:

  • Travel bookings/itineraries for the team
  • Manage all holiday/sick/lieu
  • Manage training for the team
  • Manager the on-call rota
  • Team events/birthdays



Business Development:

  • Organising events; lunches, corporate hospitality
  • Responding to potential new business enquiries as the first point of contact, ensuring enquiries are handled in a swift and professional manner
  • Maintaining supplier relationships and scheduling business development meetings for the practice with current and prospective suppliers



Written Work:

  • Updating and implementing work processes
  • Ensuring all documentation is up to date including user guides and policies
  • Preparation of UK and Global communications
  • Updating the internal Intranet


  • Point of contact with central support functions, HR, IT, Accounts, Facilities.
  • Facilities management
  • Project delivery; administration, co-ordination and management  
  • Purchase ordering & invoicing
  • Internal leaver and joiner process/Access Forms (globally)
  • Internal recruitment (liaising with recruiters/HR/booking interviews/onboarding)


  • Double checking invoices for the team globally
  • Liaising with global offices on their invoices and the yearly renewals



What’s in it for you?

  • 25 days holiday plus bank holidays
  • Season ticket loans
  • Discount of gyms
  • Staff events and parties
  • Strong training and development
  • Bonus


  • 3+ years PA/TA experience
  • Strong written and verbal communications
  • Able to work as part of a team
  • Used to a corporate setting
  • Project experience beneficial but not a must
  • IT Exposure

Please note we are only able to respond to successful candidates* 

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