Office Assistant

Office Assistant – FTC

Soho, London

£27,000 - £32,000

We have a great opportunity for an Office Assistant looking for the next step in their career! Our client is a Soho-based property firm and due to recent developments, they are looking to hire an Office Assistant on a FTC basis. This role will give you the opportunity to get more involved in PA duties and provide PA support to the CEO, Chairman, MD and FD. 

Responsibilities:

• Booking national and international travel for the CEO and Chairman, both solo business trips and international trips with their families. This includes flights, hotels, visas, car hire, airport transfers etc.
• Diary management for CEO & Chairman, this includes arranging meetings, liaising with associates and booking personal appointments. 
• Overseeing the buying and selling of the Chairman’s art collection.
• Organising company events such as Christmas parties.
• Ensuring that company contracts and insurance policies are renewed in a timely manner and at the best price possible. 
• Reconciling petty cash and expenses.
• Liaising with clients and business associates, booking in meetings/organising conference calls, and providing catering where appropriate.
• Visiting the company’s various sites to supervise building works, help assemble furniture and decor.
• Liaising with external vendors and suppliers
• Formatting documents and presentations
• Dealing with website, email and telephone enquiries

 Ideal Candidate:

• Immediately available
• 2 years + experience in a similar office-based role.
• Experience booking international travel and arranging complex itineraries.
• Intermediate to advance MS Office skills
• Excellent communication skills– English written and verbal.  
• Bags of common sense
• Proactive and adaptable

To apply, please send in your CV for consideration.