Executive Assistant - C Suite
- Recruiter
- Bain and Gray
- Location
- London (Greater)
- Salary
- £35,000 - £40,000 + bens and bonus
- Posted
- 15 Oct 2021
- Closes
- 20 Oct 2021
- Ref
- VB14194
- Job Title
- EA
- Industry Sector
- Consultancy, IT, Recruitment
- Contract Type
- Permanent
- Hours
- Full Time
A prestigious and long-standing client of ours, with a large international presence and well-known name in the market, is seeking an Executive Assistant to come on board and join the IT team. This is a friendly and dynamic company, that values their employees, instils a good work life balance, along with lovely offices and a competitive package. As Executive Assistant you will be supporting the CTO and Team in a broad and varied role. Key for this role is a customer facing candidate with strong organisational and communication skills. This role is a lynch pin position and you will be heavily relied upon to hold the team together. Previous exposure to Tech/ IT would be an advantage in order to understand needs and terminology.
EA Responsibilities:
- Complex, demanding and ever-changing diary management
- Minute taking
- Meeting agendas
- Stakeholder Management; develop robust working relationships with all internal and external stakeholders, both yours and those of the CTO and the Practice. Issuing NDA’s where required
Team Coordinator Responsibilities:
- Travel bookings/itineraries for the team
- Manage all holiday/sick/lieu
- Manage training for the team
- Manager the on-call rota
- Team events/birthdays
Business Development:
- Organising events; lunches, corporate hospitality
- Responding to potential new business enquiries as the first point of contact, ensuring enquiries are handled in a swift and professional manner
- Maintaining supplier relationships and scheduling business development meetings for the practice with current and prospective suppliers
Written Work:
- Updating and implementing work processes
- Ensuring all documentation is up to date including user guides and policies
- Preparation of UK and Global communications
- Updating the internal Intranet
Admin:
- Point of contact with central support functions, HR, IT, Accounts, Facilities.
- Facilities management
- Project delivery; administration, co-ordination and management
- Purchase ordering & invoicing
- Internal leaver and joiner process/Access Forms (globally)
- Internal recruitment (liaising with recruiters/HR/booking interviews/onboarding)
Finance:
- Double checking invoices for the team globally
- Liaising with global offices on their invoices and the yearly renewals
What’s in it for you?
- 25 days holiday plus bank holidays
- Season ticket loans
- Discount of gyms
- Staff events and parties
- Strong training and development
- Bonus
Requirements
- 3+ years PA/TA experience
- Strong written and verbal communications
- Able to work as part of a team
- Used to a corporate setting
- Project experience beneficial but not a must
- IT Exposure
Please note we are only able to respond to successful candidates*
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