EA to Chairman - Family Office

Recruiter
Bain and Gray
Location
London (Greater)
Salary
£50,000 to £60,000 DOE
Posted
15 Oct 2021
Closes
25 Oct 2021
Ref
RL14008
Job Title
EA
Contract Type
Permanent
Hours
Full Time

My client is the Principal and Chairman of this Family Office and has multiple business and philanthropic interests. This EA will report directly to the Chairman with the support of other PAs, and my client is looking for a calm, friendly and highly organised EA who will come up with ideas.  

The duties include:

  • Anticipating the Chairman’s requirements generally and for meetings in particular, ensuring he is fully briefed with correct papers, etc.
  • Diary management – setting up internal and external meetings, conference calls, Zoom etc.
  • Maintaining client and personal contacts database
  • Email management - filing, deleting junk, monitoring for important emails, and forwarding emails to any other relevant members of staff when needed.
  • Dictation / Audio Typing – reports, emails, file notes - Shorthand – used on a daily basis, but not essential
  • Research – researching companies, individuals, funds, newspaper reports.
  • Liaising with MDs and CEOs of fully owned businesses and the many other organisations he is involved with.
  • Organising business events – Board meetings, Christmas parties, drinks parties, Board and other dinners.
  • Expenses – monitoring credit cards etc
  • Personal banking and investments – paying bills,
  • Managing charitable donations including ensuring relevant gift aid forms are completed.
  • Liaising with housekeeping and other staff at various properties.

This is very much a muck in role where everyone is tremendously loyal and support each other.  As such there is a brilliant working culture and people rarely leave.  The ideal PA will have around 15 years’ experience of working in a Family Office or for a successful entrepreneur.   A flexible, approach and the ability to multi-task is essential. Good IT skills are essential and discretion and confidentiality is a given.

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