Team PA

Team PA to the Property Department

The successful Team PA will be an integral member of the team looking after senior members of the property department.

Start date: ASAP but happy to wait a notice period

Salary: £26K - £35K + 25 days holiday and discretionary bonus; pension 

Location: West End

Specific Role

• Preparing and, if requested, submitting and chasing invoices
• Providing focal point for department policies and procedures: electronic document filing etc
• Standard Document review and management
• Board room bookings/fee earners’ diaries as required
• Assisting with the preparation of legal documents
• Assisting with Land Registry Applications
• Preparation of simple property transfers and SDLT returns
• Opening new client files/matters
• Assisting with AML compliance
• Preparation of completion statements
• Precedent management
• Liaising with governmental bodies 
• Assisting Fee Earners with client account management
• Marketing
• Expenses

General Expectations & Responsibilities

• Willingness to go above and beyond what is required in assisting with the effective running of a busy department
• Proactive response to fee earners’ fluctuating workloads
• Document production tasks: using appropriate software and available resources including typing from audio or manuscript using house style documents and non-house style, where required
• Excellent writing skills and attention to detail
• Excellent dictation and transcription skills
• Strong proof-reading skills along with excellent spelling and grammar
• Willingness to stay beyond prescribed hours if the need arises
• Immaculate filing, file management and office organisation capacities
• Assisting the Department with marketing and business development initiatives – power point presentations and social media
• Liaising with clients in a confident and professional manner
• Answering internal and client calls in a timely, helpful manner and passing on accurate messages as required
• Booking meetings, arranging conference calls and assisting the smooth running of the office generally in order to maximise the efficient-running of the Department
• Managing fee earners’ calendars
• Drafting and finalising bills to clients, requesting cheques and BACs payments and posting monies in
• Assisting fee earners with aged debts
• Excellent research skills
• General office duties (filing, photocopying, scanning, faxing, booking couriers)
• Arranging departmental and inter-departmental meetings
• Flexibility in supporting fellow secretaries and other departments
• Liaising with the Office Manager in order to ensure the smooth running of the office

Marcilly Recruitment is a London based recruitment agency specialising in business support and private household recruitment. 

Unfortunately, due to the extremely high volume of applications we receive, we are not able to respond to every single application. If you have not heard from us within five days then sadly your application has been unsuccessful.