Office & Facilities Administrator

At Arcadis, we never lose sight of what's most important. Because we look beyond our projects and programmes and you'll see it's about human stories. From remaking public spaces that bring people together, to making cities easier to navigate, we're focused on making an impact where it matters most - and improving quality of life.
It's a shared goal amongst 27,000 Arcadians. And one we can only achieve by working together and applying our skills and expertise across design, consultancy, engineering, project and management services. It's how we'll find solutions to our clients' most complex challenges. And how we'll deliver exceptional results, today and tomorrow.
Job Description
Arcadis are recruiting for a Workplace Facilities Assistant to join our office in Bristol. You will support the Workplace Facilities Team in the day-to-day management of the office, and carry out a range of duties, including those listed below:
* Provide a reception service to all office users, including ensuring all visitors are given a Health & Safety briefing upon arrival.
* Manage the office email inbox.
* Utilise and support others in using Workplace Facilities Management systems including desk and room booking.
* Use the Workplace Facilities Management helpdesk to report and track offices issues
* Raise purchase orders and update budget trackers.
* Order stationery and consumables from our preferred suppliers.
* Manage the presentation and set-up of the meeting rooms including ordering hospitality catering.
* Carry out new starter inductions.
* Arrange security passes for visitors and staff, where required.
* Managing incoming and outgoing mail & courier's deliveries/collections in accordance with site procedures.
* Act as an Evacuation warden.
* Willing to attend First Aid course and on completion be one of the sites first aiders.
* Assist the Workplace Facilities Manager in contractor management and building maintenance, including monitor contractor's whilst on site.
* Support the Workplace Facilities Manager with other health and safety duties.
Requirements
* Previous experience within a similar role i.e. Office Administration, Receptionist, Facilities Assistant, Customer Service etc.
* Confident in a people facing role with a proactive approach and strong customer service skills. Able to provide support to line management, occupiers and external visitors.
* Happy get involved in a variety of duties shared across the team and the desire to develop skills.
* Proficiency in Microsoft Word and Excel.
* Good communication skills.
Why Arcadis?
At Arcadis, you'll have the opportunity to build the career that's right for you. Because each Arcadian has their own motivations, their own career goals. And, as a 'people ???rst' business, it's why we'll take the time to listen, to understand what you want from your time here, and provide the support you need to achieve your ambitions. Wherever you join us, you can look forward to a competitive reward package that includes an attractive starting salary, opportunities for career development and being part of a sociable community. We have a performance-related bonus scheme and an employee recognition scheme. Other bene???ts include membership fees to join your relevant professional body, employer contribution pension scheme, ???exible working and a flexible holiday scheme.
We believe that by working together diverse people with different experiences develop the most innovative ideas. Equality, diversity and inclusion is at the heart of how we improve quality of life and we work closely with our people across six ED&I Workstreams: Age, Disability, Faith, Gender, LGBT+ and Race. A diverse and skilled workforce is essential to our success.
If that speaks to you, talk to us