Office Manager

Our award-winning Interiors client is looking for a proactive, financially-minded and highly organised Office Manager to join their small and busy team in South West London. Up to £55k DOE!

*Please note this role is based in the office full-time.*

Office Manager Responsibilities:

• Overseeing Office IT issues
• Supplier and contract management
• Ordering all office supplies (kitchen groceries and stationery etc)
• Managing various storage units both on and off-site
• Welcoming guests to the office including meeting room preparation
• Handling any new enquiries via email or phone
• Managing Post office accounts and sorting daily post
• Organising office travel - booking trains, flights, visa's etc. for staff
• Making sure office subscriptions are up to date and maintained
• Managing office calendar making sure it's up to date with appointments and key dates
• Reviewing and renewing company insurance policies including: health, dental and company
• Liaising with the office building management company on any matters which arise
• Covering the PA when required

HR/Health & Safety:

• Undertaking day to day HR responsibilities including recording holidays, sickness, absences etc.
• Handling recruitment management including advertising jobs and interviewing
• Onboarding new employees and handling all related paperwork
• Employee's health & safety and risk assessments
• Liaising with external HR company for annual review and ensuring all the H&S requirements are met
• Conducting regular staff reviews and monitoring employees well being
• First Aider

Finance/Admin:

• Managing petty cash and staff expenses
• Reconciling Business Credit Cards
• Managing the international VAT and supervising domestic and international VAT returns
• Approving, processing and monitoring office invoices
• Reporting on end of month P&L and updating CEO
• Liaising and supervising external Bookkeeping company
• Making invoice payments and bank reporting
• Purchasing and making foreign currency payments in line with project schedules
• Attending weekly catch up with external bookkeepers
• Overseeing job sales spreadsheet to ensure all invoices are paid on time

Client Projects:

• Preparing and issuing company project contracts and correspondence with solicitors and clients
• Monitoring client payments/outstanding payments and client emails in regards to late payments / statements
• Monitoring project finances and budget including cross checking bank statements against project charges
• Handling project closures, including cross checking charges against invoices

Office Manager Skills Required:

• 5+ years in managerial role
• Very detail orientated and comfortable with financial processes and documents
• Strong sense of initiative with ability to work to deadlines
• Self-motivated and independent worker
• Excellent communication skills
• Discreet
• Happy to assist in all aspects of the business
• Polished appearance with a highly professional manner coupled with a friendly, sunny disposition
• Full driving license is preferable
• Proficient in MS Office, Apple
• Knowledge of QuickBooks and EstiPC would be preferable

Hours:

Monday - Friday 9am - 6pm

If you have the required skills for this meaty and exciting Office Manager role, please send your CV to RMS Recruitment today!