PA / Office Assistant

About Kekst CNC

Kekst CNC is a global strategic communications firm that specializes in protecting and enhancing reputations. From 15 locations around the globe, our team of 250 professionals provides expert communications counsel, informed by judgment, insights and data-led analysis.

We apply our communications expertise across high-stakes corporate, financial, and political matters, helping businesses communicate effectively through periods of disruption, transformation and growth. Kekst CNC is part of the Publicis Groupe.

To support our London office, we are hiring a full-time PA / Office Assistant (m/f/d)
 

About the PA / Office Assistant Role:

This is an exciting new opportunity for a Partner & Office Assistant to work in a fast-paced environment and support a rapidly expanding team in a leading global consultancy firm. This multifaceted role will be supporting one newly promoted London based Partner as well working closely with the Office Manager and  team of three Assistants with general day to day office tasks. There will also be some adhoc support to the team of six Directors when required. We are looking for someone who enjoys being the go-to person, who is proactive, solutions-focused and able to manage an ever changing to-do list. Working within the Assistants team in London, you will need to be a strong team player and outstanding organiser who can coordinate between the needs of the office as they happen. This is a unique chance to join a dynamic team of individuals who will highly value your contribution. This is a new role so there is scope to make this role your own and you’ll be a key member of the team from day one.
 

Main PA responsibilities include but are not limited to;

• Support to newly promoted Partner – duties include but not limited to: timesheets & expenses, organising international travel, scheduling of multi-participant meetings, formatting presentations
• Ahoc support to our team of six Directors with travel bookings and scheduling of multi-participant meetings (no proactive diary management required)
• Helping to maintain a tidy, clean and efficient office, ensuring it runs smoothly and effectively at all times
• Meeting and greeting visitors to our office, both external and colleagues from other offices
• Assisting the Office Manager with day to day office tasks such as ensuring meeting rooms are well stocked and presentable, ensuring office equipment and stationary supplies are maintained at all times, working closely with the IT teams across the company and being on hand to help with any immediate IT issues, including trouble shooting internally
• Supporting the social team in the organisation of internal events, including summer and year-end parties and any other ad-hoc functions
• Helping to keep databases, such as subscriptions, up to date and flagging renewal dates
• Working with new and existing suppliers and helping to set up new supplier contracts
• Providing general administrative assistance such as booking couriers, distributing post, ordering catering etc.
   

PA Requirements:

• Previous experience in providing support to an executive (e.g. Managing Director, Partner) or a team of senior people (e.g. Directors)
• A self-starter and practical problem-solver who truly enjoys being the go-to person in a busy fast-paced office
• A truly delivery-focused role, you will be driven and dedicated and willing to go the extra mile to ensure the office is running smoothly for everyone
• Strong attention to detail, a can-do attitude and approachable manner
• Excellent English communication skills, both written and verbal, since you will communicate internally and externally on behalf of the company
• Competency using PowerPoint, Word and Outlook
• Enjoys working as part of a hardworking team taking care of all logistical needs
• Confidence with IT systems, and a readiness to assist colleagues with IT-related problems
• Ability to multitask in a fast-paced environment and willing to work with a rapidly changing set 
• The role is conditional on you having, or obtaining, the right to work in the UK
• This role will require being in the London office at least 3 days per week, with the option to work from home (in the UK) 1-2 days a week
   

What we offer

Kekst CNC offers an inspiring working environment, characterised by a high level of professionalism and an open corporate culture. This an opportunity to be part of a global network and work in a dynamic team. In addition to development opportunities, we offer a competitive salary, bonus scheme, private health insurance, employee assistance program, flexible public holiday policy so you can celebrate the days which are special to you without having to comprise your own holiday allowance, volunteering hours, wellbeing programme and much more!