PA to Chief Development Officer 10 month maternity cover from October– Corporate office based at Vi

Location
Victoria, London (Greater)
Salary
35,000 + 25 days hols, pension and IFSTL
Posted
11 Oct 2021
Closes
08 Nov 2021
Job Title
PA
Industry Sector
Education
Contract Type
Contract
Hours
Full Time

As the PA to the Chief Development Officer you will be part of a motivated, professional team of professionals in a smart corporate office based right next to Victoria station.  Your main focus is supporting the CDO, with some ad-hoc support to his team.

Key duties:

  • Act as first point of contact for internal and external senior executives
  • Screen emails and telephone calls
  • Manage daily administrative tasks
  • Provide the Directors with clear, pertinent business information to assist in the on-going management and decision making of the business
  • Interpret instructions and issues arising, and then implement actions according to administrative policies and procedures
  • Diary Management/responsibility for demanding calendar management and travel arrangements requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings and events
  • Arrange and participate in meetings, conferences, and project team activities
  • Arrange and co-ordinate meetings and events, booking venues, equipment and refreshments
  • Attend meetings and take minutes / actions
  • Organisation of travel arrangements, logistics and itineraries
  • Meeting support, including planning and pack/report preparation Communication
  • Communicate and provide information by relevant methods internally and externally
  • To ensure all visitors for the company are dealt with in a professional manner
  • Information Collection
  • Manage, organise and update various forms of data using database applications
  • Manage all expense claims and currency reconciliation
  • Create financial and statistical tools and reports using Microsoft Excel and Microsoft PowerPoint

Person:

  • Great interpersonal skills, with emotional intelligence
  • Excellent communication skills
  • Strong organisational skills, able to deal with a fast-paced environment
  • Ability to interact with both internal and external executive level individuals
  • Previous senior / exec level PA experience in a large multinational company
  • Extensive experience of working with Microsoft packages including: Word, Excel, PowerPoint and Outlook.
  • Professional telephone manner
  • Ability to work to tight deadlines and adaptable to working in a fast paced ever changing environment
  • Ability to work on their own initiative, solving problems as necessary
  • Ability to remain confidential with sensitive information

Hours 9am – 5.30pm

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