EXECUTIVE ASSISTANT TO FOUNDER / MANAGING DIRECTOR - PROPERTY
- Recruiter
- SORTED Personal Management
- Location
- London (Central), London (Greater)
- Salary
- Dependent upon Experience
- Posted
- 11 Oct 2021
- Closes
- 08 Nov 2021
- Ref
- 1201
- Job Title
- EA
- Industry Sector
- Property
- Contract Type
- Permanent
- Hours
- Full Time
A dynamic property development and investment company that brings together more than 25 years of experience are looking for an experienced EA to provide professional and efficient secretarial and administrative support to the Managing Director and to oversee the day-to-day running of the office.
Hours: Full time
Location: Marylebone
Salary: Dependent upon experience
Start Date: ASAP
Interviewing: ASAP
Responsibilities include, but not limited to:
- Monitoring and managing the Managing Director’s diary and mailbox; responding to and dealing with emails on the Managing Director’s behalf leading to complete management of mailbox
- Following up on emails and calls for Managing Director
- Arranging both internal and external meetings, accompanying where necessary to take minutes
- Updating meeting notes (Managing Director’s meetings and team meetings)
- Monitoring and distributing enquiries received in Info mailbox
- Maintaining/updating internal databases
- Writing emails/letters on behalf of the Managing Director
- Generating applications for payment/invoices and sales letters for agreed sales
- Filing (electronic and hard copy)
- Checking and processing staff salaries and expenses
- Checking commission requests and updating commission spreadsheet
- Payment and recordkeeping of invoices
- Making travel arrangements
- Developing and maintaining good relationships with suppliers
- Overseeing office IT matters
- Dealing with HR matters, including onboarding, attendance, payroll etc.
- Undertaking ad hoc projects as required
- Assisting with Managing Director’s personal matters/companies
Candidates must be / have:
- Minimum of 5 years’ experience as a C-level executive assistant, preferably with at least 3 years’ exposure to the property industry
- Fluent in English (oral and written)
- Excellent command of Outlook, Microsoft Word and Excel
- Strong track record of secretarial and administrative responsibilities
- Organisational and multi-tasking skills
- Must be able to take on responsibility
- Ability to work in a fast-paced sales environment and to think on their feet
- Self-starter/shows initiative
- Knowledge of AML/compliance matters preferable
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IMPORTANT
We receive a considerable amount of applications for every position and there is tough competition in the employment market. In order to process your application as efficiently as possible, please note the following instructions when responding:
- Detail your relevant experience in a cover letter and include this on an up to date CV
- Quote your required salary
- Let us know your availability for interview and when you could start
- If you can forward references to us, these can only strengthen your application
The more information you can give us, the more we can demonstrate to the client that you are exactly what they are looking for and send your CV on quickly.
Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.
Send your information to: ben@sorted-pa.com
It is SORTED’s policy, as a matter of courtesy, to respond to all applications within five working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within five working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future.
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