Maternity Cover - Private PA to CEO and Family – £65-70k

London (West), London (Greater)
06 Oct 2021
29 Oct 2021
Job Title
Industry Sector
Contract Type
Full Time

We are looking for a talented EA with good private PA experience to support the CEO and Founder of this award winning FinTech company in a role that is 30% business 70% private.  You will be based in beautiful offices with a very relaxed vibe (jeans and trainers to work…no suits!) and will work amongst an incredibly dynamic team and inspiring team of people.   The role will involve:

Business Support role and responsibilities:

  • Acting as the main port of call between the principal and the organisation, alongside co- Founder’s EA.
  • Managing a busy ever-changing diary, whilst liaising efficiently with stakeholders.
  • Overseeing principal’s inbox, prioritising or filing accordingly.
  • Providing day-to-day in the office business administrative support.

Private Support role and responsibilities:

  • Managing the principal’s family task list and updating on progress.
  • Keeping all activities and appointments on track in family and work calendars.
  • Planning and booking extensive travel for the family (domestic and international).
  • Basic bookkeeping and tracking household bills.
  • Managing health insurance claims.
  • Overseeing staff and tutor schedules.
  • Liaising with contractors and suppliers involved with the property.
  • Household purchases/returns / selling items on Gumtree.
  • Assisting with event planning (e.g. children’s birthday parties).
  • Conducting extensive research for a variety of projects.
  • Undertaking ad hoc personal errands.

Desirable characteristics:

  • Proactive and able to work independently.
  • Punctual and reliable.
  • Discreet and able to employ tact.
  • Being structured and organised with attention to detail.
  • Remaining unflappable and calm under pressure.
  • Able to adapt to the principal's systems and procedures.
  • Excellent time management and organisational skills.

Essential Requirements:

  • 3 years private service experience.
  • High level of flexibility and willingness to work occasionally out of hours.

Preferred Skills: Technologically proficient, experience with Apple and G-Suite preferable

It is important we also find someone who loves dogs as the principal’s dog makes occasional visits to the office!  The role is to start ASAP until the end of May 2021 and is based in Paddington. 

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