Office Manager

An award winning people orientated architecture practice is looking for an experienced Office Manager overseeing the day to day running of 2 offices, supporting the Directors and senior management and managing the support team.

It’s a great varied role running 2 studios, broken down into 2 key areas:

Office Management and PA support

Management of the Practice, to include:

• Manage the Creative Support team and their workload
• Organise, manage and report at the weekly staff forum
• Coordination of Business Continuity Plan
• Assist with quality management systems, audits and procedures
• Management of the company car fleet
• Proofread, format and issue documents
• Update company contact database
• Support to Directors and Senior Management team
• Organise internal and external meetings
• Organise, support and minute weekly Director meetings and quarterly Executive Board meetings
• Organise, support and minute Senior Management meetings
• Organise monthly financial reviews.

Facilities Management

• Oversee management of front of house and receptionist

• Manage maintenance contracts for all services, ensuring planned maintenance is carried out as required
• Oversee utilities contracts

• Maintain fire and security contracts and procedures
• Assist with health and safety both studios including overseeing of the first aid boxes
• Organise internal moves and relocations
• Manage suppliers (e.g. stationery, coffee, recycling, cleaners etc.)
• Ensure premises defects are dealt with promptly
• Oversee studio recycling
• Oversee the facilities induction process
• Prepare and manage all facilities requirements for the audits
• Prepare and manage facilities budget.

Skills

• Strong communication skills
• Experience of managing a small team
• Experience of overseeing facility responsibilities
• Good knowledge of Microsoft Office
• Interest in and knowledge of the architecture sector and culture.

Personal attributes

• Organised and able to multi-task and prioritise effectively to meet deadlines
• Excellent spoken and written English with good spelling and grammar
• An eye for detail and accuracy
• Ability to produce clear, relevant information
• Ability to work discretely and confidentially
• Confident and self-motivated
• Value-led and aware of social, ethical and workplace responsibilities.

Fantastic role in a beautiful studio and even better team.  They really are a great practice to work for who value their staff and wellbeing. 

Think you have the experience they need?

Send in your CV by clicking on apply now.