Office Manager

Office Angels are looking for an Office Manager to join a leading Charity based in South East London. This is an exciting opportunity to work within a great team and for an organisation who make a huge impact on peoples lives.  

You will be required to maintain efficient administration systems for the business and provide office support to the team.

The role requires someone who enjoys keeping things in order and likes being part of a team. As an Office Manager, you would be making sure that day-to-day office tasks run smoothly. So it’s important you are organised, accurate and pay close attention to detail.

JOB ROLE: Office Manager

JOB TYPE: Temporary, Full Time

DURATION: 2 months on-going with the possibility of going permanent

HOURS: Monday – Friday, 9:30am – 5:30pm (37.5 hours)

COMPANY TYPE: Charity

LOCATION: Kennington (Office based)

PAY RATE: £17.44

RESPONSIBILITIES AND KEY TASKS INCLUDE (but are not limited to):

1.         Develop and streamline admin processes, ensuring standards are maintained and improved.

2.        Use a variety of software packages, such as Microsoft Word, Outlook and Excel, etc. to produce

             correspondence and documents; input accurate data onto spreadsheets or databases and provide

             timely reports as required.

3.        Receive telephone calls and visitors and answer general enquiries

4.        Liaise with staff and with external contacts

5.        Stock management of office stationery and equipment etc. including ordering

6.        Sort and distribution of incoming post and organising and sending outgoing post

7.         Answer internal calls and take messages

8.          Manage all mobile Provider and phone issues.

9.         Oversee external cleaning contractors and liaise when necessary.

10.       Ensure IT issues within organization are dealt with i.e. Dropbox etc.

11.       Ensure vehicle admin such as fines, MOT and taxes are paid/up to date.

EXPERIENCE AND KEY SKILLS:

1.         Excellent interpersonal, written and verbal communication

2.        Enthusiastic with a can do attitude and a real desire to add value

3.        Proactive and self-motivated with good time management skills

4.        Desire to show initiative

5.        IT capability – e.g. a good level of competence in Excel, Outlook and Word, and other computer skills

7.         Awareness of the provisions of the Data Protection Act and be able to apply these with the organisation