Property Administrator

Our fantastic UK law firm client is currently looking for two Property Administrators to join their Canary Wharf office on a permanent basis. This process driven role is for a proactive and competent Property Administrator who will operate successfully in a pressurised and fast-paced environment. These roles will primarily be supporting their incredibly busy Residential Property team.  These roles will be based within the Canary Wharf office and they will have a strong focus on Property, Compliance and Billing administration, hours will be 7 hours a day with a shift pattern working across 8:30am to 6:30pm.  Salary is flexible dependent upon experience, between £24,000 to £27.000.

Key responsibilities will include but are not limited to managing the Client Inception Module (CIM), liaising with Executive Assistants, Legal Secretaries and fee earners as necessary, by ensuring all activities and duties adhere to risk and compliance requirements, including - completing the CIM in Prescient including gathering initial documents according to the Compliance Team’s guidance documents; and liaising with the Compliance Team and fee earning team to complete the process. Running conflict checks in Prescient, including - sending a conflict check email to the designated distribution group, ensuring that the results are reviewed by the matter Associate; and saving subsequent correspondence to the matter file. Supporting on case-related work, complete tasks for matters/files e.g. engagement letters and maintain client & matter data within the case and the practice management system, producing first draft engagement letters and liaise with the matter Associate to ensure the letter is completed, signed and sent to the client, ensuring the signed letter (and correspondence with the client relating to the terms of the engagement) is saved in the appropriate place, organising and maintaining hard and soft copy files relating to the areas of work you will be responsible for, be responsible for processing bills.

Candidates must have previous experience of working within an administrative role within a law firm, be it from a Team Assistant, Administrative Assistant, Compliance or Billing capacity – and you must also have experience of working within a Residential Property department. You must have at least Maths and English Language GCSE C or above, be able to type at 50wpm and a good understanding of MS Office.