PA

Role of the PA, Directors' Office includes:
· Key personal and PA support for three Directors under direct line management of Head of Directors' Office
· Liaising with staff and suppliers
· Knowing whom key personnel are (both external and internal) and understanding the organisation's aims and objectives
· Managing diaries and organising internal and external appointments and meetings
· Collating and filing expenses
· Screening telephone calls, enquiries and requests, and handling them where appropriate
· Dealing with incoming email and post, corresponding on behalf of Directors/Head of Directors Office where appropriate
· Maintaining Directors admin including post, emails, filing, scanning, faxing and shredding confidential materials
· Managing database and filing systems
· Meeting and greeting visitors at all levels of seniority and arranging refreshments when required
· Arranging all requested Directors travel, visas and accommodation
· When Directors are travelling ensuring all their requirements are met i. transport, meeting schedules, venue reservations etc
· Undertaking specific projects and/or background research as and when requested, presenting findings where appropriate
· Producing documents, reports and presentations as and when requested
· Keep updated on gallery artist practice as well as internal and external exhibitions