Executive Assistant

Location
London (Central), London (Greater)
Salary
£35,000 + discretionary bonus; training budget, 23 days holiday; pension; regular company socials
Posted
16 Sep 2021
Closes
14 Oct 2021
Job Title
EA
Industry Sector
Charity, Consultancy, Creative
Contract Type
Permanent
Hours
Full Time

Executive Assistant Job Description

 

Marcilly Recruitment’s consultancy client within the arts is looking for a driven, creative, and engaging Executive Assistant to join their close-knit, dynamic team in a one-of-a-kind role as right arm to their impressive Founder and CEO. The firm are responsible for developing innovative partnerships between global corporations, cultural institutions, and social impact foundations, and has overseen the transfer of more than $75 million to cultural and social impact partners, delivering measurable results to its clients around the world.

 

The role combines classic Executive Assistant duties such as extensive diary management with a project coordination aspect that allows the EA to work across a number of key business functions including exciting client and business projects and event management. There is also scope to support the CEO on personal matters including her board positions at various cultural institutions. You will be based from home for the next 6-9 months and will then move to a mixture of working from home / office when it is safe to do so. They are looking for a new office in a central London location, likely in Mayfair or Piccadilly.

 

Company benefits include (but not limited to)

  • Salary: £30,000 - £35,000 depending on experience
  • Annual discretionary bonus
  • Pension plan
  • £1,500 training budget, which employees are encouraged to spend on creative pursuits
  • 20 days holiday plus office closure between Christmas and New Year
  • Visits to the theatre and ballet
  • Museum and gallery exhibition openings, early morning views, and private views
  • Regular team lunches
  • Opportunities for career development
  • A boutique environment with a close-knit, collaborative team who value and encourage creativity 

 

Executive Assistant Key Accountabilities

  • Comprehensive diary management across the CEO’s busy schedule, including conference calls, Zooms, Teams, Blue Jeans, and Skype for Business, etc
  • Draft correspondence on behalf of the CEO
  • Manage all business and personal travel (domestic and international), and produce comprehensive itineraries
  • Support the CEO in personal appointments, travel, administration, board commitments, and ad hoc projects
  • Support business development processes: prepare research and meeting packs, manage internal team deliverables, and communicate key tasks and deadlines across the team
  • Support the account team in the delivery and measurement of client strategies and events, working with third party partners where necessary in the UK and abroad
  • HR support including recruitment, onboarding, and holiday schedules
  • IT support for the team, including CRM and database management
  • Assist in the facilitation of company’s internal business development events
  • Oversee office operations including all external suppliers and general upkeep
  • Manage and update manuals, templates, and collateral

 

Executive Assistant Required Background and Experience

  • Minimum of 2-3 years’ experience in an Executive Assistant role supporting a busy Principal
  • First rate communicator who is able to engage confidently with clients and partners, and build relationships with external stakeholders
  • Interest in marketing, brand, and communications, with a good understanding of the corporate, cultural, and social impact worlds
  • Passion for and knowledge of the cultural sector
  • Exposure to issues relating to financial and professional services, technology companies, cultural funding, consumer goods, luxury brands and small/growing businesses is desirable
  • Experience using task management and CRM software is a bonus
  • A passion for the Arts

 

Personal Skills and Characteristics

  • A self-starter with a hands-on approach and the ability to hit the ground running
  • Adaptable, able to multitask, think on your feet, and show initiative
  • Empathetic and emotionally articulate team member
  • Presentable and always professional
  • Outstanding written and oral communication skills
  • Excellent problem-solving capabilities; presenting solutions rather than problems
  • Ability to maintain the utmost sensitivity and discretion when working with clients and partners
  • Comfortable working as part of a boutique business in a fast paced, entrepreneurial environment
  • Warm, fun and charismatic personality with a strong team spirit

 

Marcilly Recruitment is a specialist in business support and private household recruitment. Our dedicated, personal approach is integral to finding that “perfect fit” for the client and candidate.

 

Unfortunately, due to huge volume of applications we receive, we are not able to individually respond to each applicant. If you have not heard from us within five working days, then sadly your application has been unsuccessful.

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