Team Assistant
- Recruiter
- Lily Shippen Limited
- Location
- Greater Manchester
- Salary
- up to £34,000 per annum depending on experience
- Posted
- 13 Sep 2021
- Closes
- 11 Oct 2021
- Job Title
- PA
- Industry Sector
- Banking / Finance
- Contract Type
- Permanent
- Hours
- Full Time
A brilliant opportunity has arisen for a proactive, enthusiastic and experienced candidate to join a leading financial services company based in Manchester city centre on a permanent basis. This position will provide comprehensive secretarial and administrative support to their growing team and would suit candidates with a minimum of 5 years experience, ideally within a financial or professional services environment.
This role will be supporting a team of 7, ranging from Director to Associates and you will be an integral part of the team.
Duties will include:
- Liaising with clients, external companies, internal teams and other offices
- Diary management – organising meetings, conference calls, client dinners & entertainment
- Travel arrangements – to include preparation of itineraries, booking hotel and flights, currency requirements etc
- Managing email inboxes on behalf of the team as required
- Proactively generate team client events and gift ideas, liaising with Events & Marketing teams when required and managing all associated communication and logistical administration
- Organising team building/socialising events
- Keeping the records of the team up-to-date
- Dealing with expenses for all members of the team
- Dealing with telephone calls in a professional manner
- Maintaining a list/report of important client dates: birthdays, anniversaries, review meetings etc
- Maintaining data lists and preparing communications for bulk client/prospect communications
- Organising regular meetings to review prospect lists and follow up accordingly
- Adding all client, prospect and intermediary meetings to CRM tool, ensuring meeting notes are logged, actions and follow-ups are completed/diarised
- Onboarding of new team members
- Dealing with all printing and binding requirements, ensuring accuracy at all times
- Ad-hoc additional projects as and when required
Person Specification:
- Ideally a minimum of 5 years similar experience within a financial or professional services environment
- Good IT skills to include Outlook, PowerPoint, Word and Excel
- Strong organisational skills, ability to multi-task and maintain exceptional attention to detail even when working under pressure
- Excellent interpersonal skills – able to communicate clearly and effectively at all levels
- Ability to anticipate and resolve issues in advance; e.g. conflicting meetings, meetings running late
- Can do attitude and ability to approach all tasks with energy and enthusiasm
- Understands the need for discretion and displays the highest levels of professional integrity
- Enquiring mind and a desire to succeed
- Self-motivated, efficient, reliable
This role will suit someone who is looking join a reputable company with international presence who look after their staff.
The hours will be 8:30am-6pm and the salary is up to £34,000 per annum, depending on experience.
Lily Shippen are experts in recruiting top business support talent, including PAs, EAs, Receptionists, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.
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