Executive Assistant

As the executive assistant you will report directly to the CFO of a UK wide business, you will be an integral member of the board as you will assist in the planning and organisation of leadership meetings and business ideas.

Client Details

The client is a UK wide business who are continuously expanding and serving customers across five different brands.

Description

The key responsibilities include

Manage meetings of the CFO and Co Sec to ensure that key strategic discussion items are brought to meetings along with accurate analysis of Group and divisional activities in a timely manner.

Produce relevant reports for the CFO and Co Sec for the Executive Board meetings.

Deputise in the absence of the Assistant Co Sec at relevant meetings.

Manage and maintain the reporting cycle, objective, KPI and narrative input from across the Group to review performance against the annual business plan.

Initiate and oversee the divisional business planning process, collating strategic information and decisions and cocoordinating/collating/refining with input from Senior Management.

Develop agendas for and attend meetings in relation to the Executives key projects within the Group.

Capture and follow up on actions with both internal colleagues and external stakeholders.

Co-ordinate, plan and develop Senior Management Team meetings.

Overseeing the management of the Executive of the PLC Board's MS Outlook Mailbox, dealing with incoming emails, sorting and filing these as appropriate, responding on behalf of Executive as re-quested.

Organising and maintaining the diary, making appointments with external and internal parties, ensuring that meetings run to time and that the meetings commence on time with all the necessary documentation.

Screening and prioritising telephone calls, enquiries and requests, and handling them when appropriate; delegating matters to other board members or senior managers and ensuring that they undertake the responsibility of completing these tasks.

Provision and management of daily action tasks to ensure that papers are provided for meetings and boards and outstanding actions are chased and deadlines met.

Dealing with incoming post. Discussing, taking dictation, writing letters and preparing responses where necessary. · Arranging local and foreign travel and accommodation for meetings and events.

Collation and maintenance of gifts from Executives and hospitality logs for Audit purposes.

Sourcing and preparation of location for Senior Managers and Directors planning events and briefing each year to include collation of preparation work, collation and polishing of presentation materials, coordination of event management with chosen venues, attending and aiding and technical expertise as required and within the budget specified.

Regular contact with the EA and PA team promoting a team ethic which is partly remotely based, supporting and deputising in each others absence.

Profile

The successful candidate will have/be

Previous EA experience supporting someone at board level is essential

Detail-oriented team player with ability to handle multiple projects simultaneously in fast-paced environment.

Capable of interacting effectively and professionally with different types of customers (i. col-league, Board members, etc).

Maintains a high level of confidentiality

Coordinating activities with Finance department, such as department/team functions.

Proficient in MS Office Suite products (Word, Excel, PowerPoint) or similar type of products in a Windows environment, Share Point, and Adobe Acrobat.

Experience supporting a CFO and Co Sec or equivalent with a strong understanding of analytical/ financial records and information.

Job Offer

A salary circa £40,000 + additional company benefits