Front of House professional Receptionist/Office Manager for high profile Victoria London based Inter

This is an excellent opportunity in this  corporate company where you will play a key role in presenting the first impression of the organisation and supporting the smooth running of the Head Office.

Key duties

• Play a key role in presenting the first impression of the organisation to clients and customers
• Monitor visitor access
• Meet and greet clients and ensure all visitors to the company are dealt with in a professional manner
• Arrange and co-ordinate meetings and events, booking venues, equipment and refreshments
• Communicate policies and procedures and make sure everyone understands then and operates within then
• Starting and running a Social Committee with EA to CEO
• Act as liaison and main point of contact for all operational matters for all staff.
• Build and maintain good relationships both internally and externally, communication professionally and effectively.
• Ensure all new starters receive and operations induction
• Ensure all visitors for the company are dealt with in a professional manner
• Ensure vendor contacts are up to date

• Take accountability for office overheads including stationary, paper consumption, etc
• Review, procure and manage all third-party contracts relating to operations (Cleaning contractors etc)
• Liaising with Building Management for general office upkeep
• Oversee Health and Safety and Environmental issues
• Take responsibility for maintenance or cleaning issues (e.g., air conditioning, heating, toilets, power, lighting etc) within the two buildings
• Lead on developing and maintaining all inventory
• Arrange and co-ordinate meetings and events, booking venues, equipment and refreshment
• Constantly developing the business in terms of operational process/procedure.

• Ensure the office support team (including reception) offer a full front of house service, answering the main telephone line in a polite and courteous manner, meet and greet visitors into the office, manage posit with incoming and outgoing mail
• Overseeing Fire training and Fire Marshall duties

Personal Specifications

• Excellent interpersonal skills with the ability to communicate effectively at all levels - Essential
• Excellent communication skills both written and verbal
• People skills, friendly and polite, of smart appearance
• High level planning, prioritisation and organisational skills

• High levels of personal integrity
• Conscientious and able to focus on completing work to a consistently high standard
• Flexible and positive approach to work
• Excellent organisational and time-management skills, high attention to details
• Ability to work to tight deadlines and able to prompt others to ensure deadlines are achieved
• Adaptable to working in a fast paced, every changing environment
• Ability to work under pressure and remain calm
• Proactive and willingness to take on multiple tasks
• Self-motivated and enthusiastic
• Ability to work independently
• Must be a team-player willing to help and be flexible

Hours 8.30 – 5pm or 9am – 5.30 or 9.30 to 6pm