Office Assistant & front of house - 1st/2nd jobbers

This boutique executive search firm near Covent Garden is looking for a lovely, bright and polite individual who is committed to joining their support team, taking on the important role of Receptionist on front desk, along with Office Assistant and ad hoc PA duties. It is an incredibly busy position, offering real variety and responsibility as you take ownership of the front of house duties and more. The stand out benefits are the lovely team, the supportive environment, and also the exposure you gain to the rest of the business, which in turn offers you a great chance to see if it is a world you wish to progress in.

The role incorporates the following duties:

Reception Duties:

• Meeting and greeting all guests; clients, candidates, and potential new hires
• Coordinating the meeting room bookings through Microsoft Outlook
• Organising refreshments for all meetings including breakfast and lunch arrangements when necessary
• Maintenance of entire reception area including 4 meeting rooms
• Answering all calls
• Orders (stationary & kitchen supplies)
• Liaise with the cleaners on a regular basis to ensure office is kept pristine
• Managing the post and alerting staff to packages upon arrival

Ad Hoc PA Duties – support for Managers & Consultants

• Arranging meetings in the office and off site
• Arranging client/candidate interviews
• Booking restaurants/hotels
• CV formatting
• Formatting and proof reading client proposals and reports
• Document Binding
• Basic data entry onto CRM system 
• Ad hoc support to other PAs and covering annual leave with the potential opportunity to develop these responsibilities as the office grows if desired

Desired candidate qualities:

• Professional, friendly and polite manner
• Excellent use of Microsoft Word, Excel, PowerPoint and Outlook
• Accuracy and attention to detail, strong spelling, grammar and punctuation
• A Levels
• Previous reception and/or admin experience