Temp PA
- Recruiter
- Love Success plc
- Location
- England, West Midlands, Birmingham
- Salary
- £14.00 - £14.54 per hour
- Posted
- 09 Sep 2021
- Closes
- 07 Oct 2021
- Ref
- CLPA
- Contact
- Ciara Lloyd
- Job Title
- PA
- Industry Sector
- Accountancy
- Contract Type
- Temporary
- Hours
- Full Time
Our client , a global Accountancy firm , are looking for an excellent PA to join their dynamic team. This is an immediate role working for a minimum of 8 - 10 weeks , but could possibly be extended. Are you extremely organised and enjoy working in a fast paced role? Are you looking for a credible firm to work for? Would you like a role which is remote? If you answered yes to all of these - please read on!
Please note you must have minimum of 12 - 18 months PA experience to be able to apply for this role!
Duties include but are not limited too -
Meetings/Travel
* * Full diary management, being aware of partner/director movements at all times
* * Regular review of diary with partner/director and being proactive to minimise problems
* * Arranging meetings/lunches/dinners, organising room bookings, catering, room set-ups, videoconferencing etc.
* * Preparation for meetings, taking minutes and pursuing action points that arise
* * Being proactive in reminding partner/director of meeting attendance and pre-empting needs for meetings - e., ensuring travel, paperwork, attendee lists, reports, files, pre meets etc are organised
* * Managing partner inbox and filtering requests
* * Organising travel including providing detailed itineraries (both domestic and international)
Gatekeeper
* * Acting as second pair of eyes for partner/director
* * Managing partner inbox, filtering requests and where possible implement solutions to alleviate bottlenecks for partner. Regularly communicating progress to partner/director
* * Sends communication on behalf of the partner with no / minimal supervision
* * Actively maintains partners 'to do' list and consolidate and follow through
* * Independently makes decisions wherever appropriate without referring to partner/director
* * Identifies and builds relationships with partner/director stakeholders and clients, both internally and externally
Event management
* * Co-ordination of events, both internal and external, including seminars, conferences, dinners, networking evenings and corporate hospitality
People
* * Act as mentor or coach to new or less experienced members of the team
* * Act as a role model of the firm's CLEARR values
Operations
* * Copy and audio typing of all documents as required
* * Use of Word, PowerPoint and Excel in delivering client reports, presentations and proposals
* * Adhere to the Firm's templates and corporate style
* * Proof reading own and others' work before submitting to partner/director
* * Photocopying, binding, sending faxes, filing, data input, sending courier packages
* * Cover for other support team members as required
* * Administrative duties including opening and distributing of partner/director post
* * Carry out any other duties to meet with the needs of the business
Please only apply if you are on a notice period of 1 week or less!
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