Office Manager

Location
London (Central), London (Greater)
Salary
£35,000 - £40,000 + excellent benefits
Posted
02 Sep 2021
Closes
30 Sep 2021
Job Title
Office Manager
Industry Sector
Architecture, Creative, Design
Contract Type
Permanent
Hours
Full Time

We have an exciting opportunity for an experienced Office Manager and PA to join this highly creative interior design studio.  As the Office Manager, this is an integral role, being the key support to the busy team of designers, you will be the eyes and ears of everything that’s going on, ensuring the studio is running like clockwork.  It’s busy and varied so you need excellent multi-tasking skills, be able to think on your feet, working both independently and as a team, show versatility, be innovative and have a meticulous approach.

What the role covers…

Administrative Support

  • Supporting the team day to day
  • First point of contact on the phone
  • Receiving deliveries
  • Management of external IT company
  • Liaising with builders to ensure maintenance of building
  • Ensuring both building and contents insurance up to date and cost efficient

New Business

  • First point of contact for new business enquiries
  • Discussing brief over the phone and filling out Initial Enquiry Form
  • Liaise with client re meeting
  • Prepare materials for meeting

PR

  • Liaising with journalists
  • Admin support for talks and events
  • Update and maintain PR documents including biography and company profile
  • Drafting copy
  • Arranging interviews
  • Commissioning photographers
  • Website management, liaising with graphic designers
  • Develop ideas for Instagram
  • Mailing list management
  • Arranging PR events

Finance

  • Reporting banking activities (bank payment received/made) to the project managers
  • Liaise with project managers to ensure the budget runs smoothly
  • Preparing invoices
  • Preparing and maintaining client statement of accounts
  • Updating project budget spreadsheets on a weekly basis, updating bank payment received/made with regards to specific projects
  • Working with project managers to gather relevant information for preparing the company’s monthly cashflow/income forecast.
  • Prepare a monthly report together with the cashflow/income forecast
  • Reconciling projects budget spreadsheets against project purchase invoices

HR

  • Recruitment admin support to include liaising with agencies and candidates
  • Reference checking
  • Co ordinating interviews
  • Preparing employee contracts
  • Holiday allocation
  • Team event organising a couple of times a year

The team is based in West London and will be office based so ideally you will live locally.  You will also need proven Office Management experience in a creative environment and someone who thrives in a busy fast paced team.  Think this sounds like you?  Send in your CV asap by clicking on apply now.

Due to the volume of CV’s we are currently receiving we can only respond to successful candidates.

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