Office Assistant / Team Assistant - Frankfurt - Asset Management Firm

Office Assistant / Team Assistant

Asset Management Firm

Frankfurt

A global asset management firm with modern offices in central Frankfurt is seeking an Office Assistant to work closely with the Office Manager to provide a professional office environment for circa 70 employees.  This office is open plan, very collaborative and growing!  The office manager needs an Assistant who can support with operational efficiency, collaboration, and teamwork.  This is an all-encompassing administrative role.  You will also support a small finance team as a Team Assistant.  All staff speak German & English to a professional level, and this is essential for this role! 

THE FIRM

My client is an international asset management firm with an ever-growing office in central Frankfurt, with further plans to expand - this is an exciting time to join the company!  This firm has an open-plan culture in a prime location in Frankfurt, with regular sociable events, a strong sense of team and clear diversity policy.  Career progression is actively supported and encouraged. 

THE ROLE

• Liaising with internal and external service providers
• Management of mobile phones and leasing cars
• Processing travel expenses
• Acting as the Sustainability Representative
• Maintaining filing systems (physical and virtual data)
• Team assistant duties for a Finance team
• Helping members of the Administrative Assistant team when needed
• Holiday-cover for the office manager
• Diary Management – making travel arrangements with complex itineraries in liaison with other global offices
• Document management (signatures, printing, binding)
• Further administrative tasks when needed on an ad-hoc basis  
• Occasional event organisation

THE CANDIDATE

This is a role for a very helpful, service-oriented individual that enjoys facilitating the smooth running of a busy office and isn’t afraid to take on any task, large or small, to ensure this modern office is always fully functional and fully stocked. 

You must have:

• Some experience as a team assistant or office assistant, preferably in an international firm
• Professional German and English language skills
• Service-oriented and self-organized
• Able to build professional relationships
• Ability to prioritise and handle multiple requests
• Attention to detail
• Team player
• Adhere to the company’s values
• Good knowledge of MS Office (Outlook, Excel, PowerPoint, Word, One Note)

THE PACKAGE

On top of a competitive base salary (in line with experience) there are the following benefits:

• Discretionary bonus
• Annual salary review
• A truly collaborative international team
• Open plan environment & open-door policy
• Learn on a one-on-one basis with your Manager
• Encouragement to take on projects and upskill
• Diversity and gender equality is at the forefront of this firm’s equal opportunity practice

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.