EA & Project Coordinator

EA & Project Coordinator Job Description

A leading, international executive search firm are seeking an EA and Project Coordinator to support three of their fee earners. The role is comprised of three core areas:

• Actively supporting Fee Earners in a traditional PA capacity
• Aiding all activity for potential new business
• Project management of all live assignments

The firm truly value their employees offering fantastic benefits, a collaborative culture with high staff retention rates and progression as well as flexible working. They have introduced a working from home policy with two days in the office and three days working remotely.

This is a six month maternity contract. However, there could be potential permanent employment opportunities upon completion because they are looking to expand the business in 2022.

Employee Benefits

Salary: £30,000 - £33,000

Benefits: 28 days holiday; onsite gym and & corporate rates with local gyms; childcare vouchers; employee assistance programme; company socials; after the three month probation the following is still included in the fixed term contract: pension, season ticket loan, medical & dental insurance

Hours: 09:00 – 17:30

Location: Central London & homeworking

Start date: ASAP

Requirements & Responsibilities

• Comprehensive diary management for two Partners and one Consultant
• Leading the project management and administration of potential new business and assignments accurately; ensuring that deadlines are met, action points are responded to and all necessary documentation is completed
• Ensuring processes are met
• Having an understanding of any legislation that may impact the market
• Building and maintaining good client and candidate relationships
• Acting with tact and discretion at all times with clients, candidates and colleagues
• Be confident in making nuanced judgements, prioritising time and effort
• Where support is required of colleagues, ensuring they are notified in good time to allow them to prioritise work and meet timescales
• Demonstrating high levels of independence throughout their role, both in verbal and written communication
• Intuitive; be able to assess a situation and take initiative but also not be afraid to ask for help when required
• Prioritising multiple assignments effectively, cope well shifting priorities and unforeseen change and be able to flex accordingly, managing stress and conflict when needed
• Excellent time management skills
• Highly efficient, flexible and able to change workload and prioritise in order to meet business needs
• Demonstrating a cooperative and flexible nature; assist others and be willing to go the extra mile when needed
• Expert use of company software and Microsoft products
• Ensuring all audits and reporting across the company software are completed in a timely manner
• Expenses and invoicing
• National travel

Developing Self

• Demonstrating an eagerness to continuously develop and a willingness to learn from others
• Attending, supporting (and where appropriate helping to deliver) training programs
• Actively participate in and contribute towards PAL’s Groups, quarterly breakfasts/meetings, socials and any other initiatives designed to help you integrate and develop in your role

Marcilly Recruitment is a London based, boutique recruitment firm specialising in business administrative and operational support and private household recruitment.

Unfortunately, due to the sheer volume of applications we receive, we are unable to respond to each applicant directly. If you have not heard from us within five working days, then sadly your application has been unsuccessful.