Office Assistant / Office Administrator
- Recruiter
- FY Recruitment
- Location
- Based in quirky offices next to the City - London
- Salary
- Paying £22-£23k + excellent benefits
- Posted
- 26 Jul 2021
- Closes
- 30 Jul 2021
- Ref
- OFFICEASSISTANT
- Job Title
- Administrator
- Industry Sector
- Banking / Finance, Consultancy, Legal
- Contract Type
- Permanent
- Hours
- Full Time
An innovative London based law firm, committed to providing practical and commercial advice to corporate and private clients is looking to appoint an Office Assistant / Office Administrator to join their ever - expanding administration team. Currently standing at 70 people in their City offices and with huge growth plans they are now looking for an Office Assistant to support the Office Manager and Office Coordinator .
This is a new role in a fast moving, growing business so the tasks are not cast in stone and will change daily and will grow as this person becomes indispensable and the business expands. Lots of scope for progression and development!
Looking for a real can-do attitude, someone who is calm with bags of initiative and common sense. Ideally looking for at least 6 months experience working in a corporate environment ideally legal but also open to professional services.
Office Assistant/Administrator Job Purpose:
Assisting with management of general office duties to ensure company processes run smoothly.
Office Assistant /Administrator Job Duties:
- Working with Office Manager and Office Co-ordinator who manage everything from facilities to HR, compliance, insurance and front of house.
- Assisting with overflow tasks
- Provide back-up assistance to the Legal PA’s
- General administrative tasks including scanning and filing.
- Liaise with off-site storage facility, order stationery and ensure stocks are fully managed
- Run the desk booking system when they return on a hybrid, flexi system.
- Performs clerical duties, including, but not limited to, mailing and filing correspondence and answering calls
- Interacts with clients/visitors
- Sorts and distributes incoming mail
- Arranges meetings by reserving rooms and managing refreshments
- Type correspondence, meeting notes, and forms among other documents
- Photocopies, scans, and files appropriate documents
- Maintain accurate records data entry
- Assists with organising events when necessary
- Signs for delivered packages and distributes them to the appropriate recipient
- Interacts with directors when necessary
- Assists in setting up new client accounts
- Maintains financial database records
- Covers reception upon occasion
- Maintains stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary
- Answers customer questions and confirms customer orders
- Performs additional duties when required, including drafting brochures and organising the filing system
Office Assistant Skills and Qualifications:
- Previous experience (Ideally 6 months + ) in a related field preferred;
- Must be self-driven and a self-starter
- Exceptional Communication skills;
- Ability to maintain a strict level of confidence
- Proficiency in Microsoft Office Programs
- Attention to detail
- Must be at least A-level educated (or equivalent) and above
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