Team Assistant - Professional Services

Team Assistant opportunity for a boutique and friendly professional services organisation based in central London.

Seeking a Team Assistant who is service focused, with a flexible approach and willing. This is a great opportunity for an individual who has experience in a similar role with a desire to learn as part of a growing organisation. It is essential you are highly organised, thorough, and conscientious.

Responsibilities;

• Diary management – proactively identify meeting requirements from email correspondence, monitoring schedules, anticipating potential conflicts and taking appropriate action where necessary. Maintain team members’ diaries to ensure that all meetings and necessary travel arrangements are appropriately managed
• Must be comfortable liaising effectively with a wide range of external stakeholders located across multiple time-zones, including chasing people who might not know of our organisation and our requirements in a professional manner
• Working Group management - manage multiple email distribution lists of external stakeholders and organise meetings
• Track meeting attendance and log on internal CRM/database
• Expense reconciliation
• Document formatting - help to format the organisation’s various publications to ensure consistency and professional finish as well as updating PowerPoint presentations
• Co-ordinate travel - identify suitable flight and hotel options for overseas travel and make bookings in line with travel and accommodation policies, manage travel itineraries including the booking of flights and hotels, visa arrangements/insurance requirements, and comprehensive planning of overseas meeting schedules
• Update the website with output generated by the teams.

The ideal candidate would be someone who takes pleasure in successfully multi-tasking, using their own initiative and possess excellent planning and organisational skills enabling senior personnel to have complete confidence in the individual’s responsibility and consistency. Tact, discretion, and diplomacy will all be expected in this confidential environment, often dealing with very senior individuals.

This is a small but busy office and a good team worker is essential.