Executive Assistant

Executive Assistant position supporting board level directors working for an international corporation. This role is supporting 3 c-suite directors at Solihull location.

Client Details

My client is an established organisation who are looking for an established Executive Assistant based in Solihull Birmingham Business Park office based.

Description

• Organise and schedule meetings for board level directors
• Prepare meeting agendas, perform research for meetings, and take minutes during meetings
• Book business travel arrangements, including flights, transportation, and lodgings for senior management and other staff members
• Maintain office correspondence, including franking and receiving post, crafting routine electronic correspondence, and maintaining social media presence
• Perform reception duties such as answering phones where necessary
• Manage the diaries and schedules of senior management
• Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas
• Liaise with clients and business guests
• Organise media appearances and events
• Solve simple IT problems and contact the IT department when necessary
• Maintain electronic filing system, ensuring processes and software are up to date and in working order
• Manage projects and follow-up with team members where required
• Maintain a strong working relationship with other relevant departments, including IT, sales, and PR
• Liaise with other staff members on behalf of senior management
• Handle payroll, HR, and recruitment duties, including on-boarding new staff members and training new employees where necessary
• Prepare and deliver monthly reports

Profile

• Proven experience as an executive assistant to board level/c-suite level.
• Experience as a Personal Assistant.
• Experience supporting multiple directors.
• In-depth understanding of entire MS Office suite.
• Ability to organise a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.

Job Offer

• Full Time
• Permanent
• Negotiable salary dppending upon experience
• Free parking
• Birmingham Business Park Solihull