Facilities Administrator
- Recruiter
- Alexander Lyons Solutions
- Location
- England, London
- Salary
- Up to £12.63 per hour
- Posted
- 20 Jul 2021
- Closes
- 17 Aug 2021
- Ref
- BBBH161
- Contact
- Emma Hardy
- Job Title
- Administrator
- Industry Sector
- Education
- Contract Type
- Permanent
- Hours
- Full Time
To provide assistance and support as part of the team responsible for the daily management and facilities services of the organisation.
To monitor services in order to ensure all buildings are clean, secure and in good repair, providing very high levels of service to the organisation
Assist the Facilities Manager in developing strategy and supporting procedures to monitor and audit all relevant statutory and other policies, analyse and report findings in a timely manner as required.
Ensure orders are raised and receipted for payment within the prescribed period, or queried and accounted for
To assist in arranging contracts, including contractor selection and the tendering process, e. cleaning services, hygiene, pest control etc
Pro-actively monitor the performance of the team and contractors through rigorous inspection regime to ensure a high standard of delivery and assessing performance against identified KPI's.
To assist in managing the goods in and reception areas by ensuring cover is provided and all procedures are up to date and implemented
Ensuring events are included onto the premises support calendar and the events are set up correctly and in a timeley fassion
To monitor the premises service desk and allocate jobs to the internal team or to the corporate help desk as required and provide support when nessesary
To act as the first point of contact for external hire booking enquiries and carry out the administrative process to include issuing hire agreements, showing customers the facilities, preparation of finances reports and including the event on all required systems
To assist with the preparation and distribution of work reports
To develop a working understanding of Health & Safety, Fire, and other legislation and regulations as they relate to Facilities Management operations.
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