Receptionist

This is a luxury retail company that are looking for an office corordinator/receptionist. During more than 45 years of operation, the company has gained an enviable reputation for success based on unbiased and honest advice, specialist expertise, high quality and attention to detail.

Receptionist and Office Assistant

Receptionist duties:

• Greet and welcome guests as they arrive at the office
• Direct visitors to the appropriate person or meeting room
• Answer, screen and forward incoming phone calls
• Ensure reception area and meeting rooms are tidy and presentable, with all necessary stationery and material (e. pens, forms and brochures)
• Offering tea/coffee/refreshments and on request, ordering working lunches or breakfast Manage and update meeting room calendars

Office Co-ordination duties:

• Receive, sort and distribute daily mail/deliveries. Where required, scan and distribute/file documents
• Franking/ organising couriers for all outgoing post
• Maintain office security by following safety procedures and controlling access
• Order office supplies (including Sainsbury order and first aid) and keep inventory of stock
• Organise and send daily diary email to London staff
• Managing London events, CSR initiatives and social activities. Facilitate global activities within budget
• Update the annual leave tracker
• Manage and update the office desk booking system including track and trace and training staff
• Maintain /upkeep office by organising repairs and upgrades
• Liaise with security, building manager, cleaners and general maintenance service providers
• Office inductions
• Processing gatekeeper access requests
• Perform other clerical duties such as filing, binding documents, photocopying and scanning
• Fire warden and First aid representative
• Cover department assistants during annual leave
• Processing expenses
• Manage London office projects as required
• Assisting with ad-hoc requests

Essential Skills and Personal Qualities:

• Fluent written and spoken English
• Strong IT skills (especially CRM, Outlook & MS Office including Excel)
• Highly organised
• Excellent communication and diplomacy skills, are able to communicate effectively at all levels
• Ability to prioritise, multi-task and work to tight deadlines and under pressure
• Keen eye for details and accuracy
• Confidentiality
• Good team player, but also able to act on own initiative

Desirable Skills:

• Knowledge of yachting or luxury goods sector