Office Manager- 10 Month Maternity Cover Contract

Recruiter
Garrard
Location
London (Central), London (Greater)
Salary
up to £50k
Posted
09 Jul 2021
Closes
06 Aug 2021
Job Title
Office Manager
Industry Sector
Luxury
Contract Type
Contract
Hours
Full Time

Key Responsibilities

This role will include HR generalist duties, Facilities Management and PA duties, so experience in these areas is essential.

HR:

  • Providing full HR support and work closely with the senior management team on all people matters to include, but not limited to, employee relations, absence management/recording, performance reviews and appraisals, timekeeping, holiday entitlement management, etc.
  • Draft and ensure all employment paperwork is issued correctly and personnel files are maintained
  • Responsible for attraction, advertising, recruitment and selection activity to ensure the right talent is recruited and retained. Ongoing improvement and management of the on-boarding process
  • Lead HR development, maintaining and updating company HR policies and handbook
  • Negotiate and manage employee benefits, and ensure the business remains complaint with regard to pension administration
  • Support the payroll process (ensuring changes in employees are reported, advising of new starters, leavers, tracking benefit deductions, maternity payments etc.)
  • Ensure compliance with all relevant Employment Law
  • Identify and manage key people metrics and analytics
  • Production and implementation of communication and staff initiatives
  • Conduct exit interviews and provide useful interpretation of the results as part of HR analytics
  • Drive employee engagement through the improvement and development of initiatives that align to the key business objectives, effectively utilising feedback from employees.

Office Management:

  • Meet and greet visitors as they arrive on-site
  • Post distribution and management
  • Stationery and office equipment management and maintenance
  • Ordering & setting up breakfast / lunches for meetings and seminars
  • Organising team events
  • General administration
  • Liaise with building maintenance on any arising issues
  • Overseeing and agreeing contracts and providers for services including security, cleaning, maintenance and so on
  • Ensuring that basic facilities, such as water and heating, are well-maintained and most cost efficient suppliers utilised
  • Managing budgets and ensuring cost-effectiveness
  • Ensuring that facilities meet government regulations and environmental, health and security standards
  •  Advising businesses on increasing energy efficiency and cost-effectiveness
  • Overseeing building projects, renovations or refurbishments

PA Duties:

  • Look after CEO diary and expenses
  • Travel bookings for CEO and senior leadership team
  • Look after meeting room diaries

IT 

  • Manage relationship with external IT company 
  • Project manage IT projects and spend
  • Oversee IT tickets raised by staff to ensure they are completed
  • Line Management of in-house IT engineer

Experience and Attributes Essential:

• 3 years’ HR experience (must include payroll processing, resourcing, contracts and policy development)

• 3 years office management experience

• Previous experience undertaking PA duties

• High standards of integrity

• Team player

• Positive can-do attitude

Desirable:

• Experience working within the luxury sector

• Experience working closely with third party IT company

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