TEMPORARY RECEPTIONIST

Temporary Corporate Receptionist needed to work in our client's office.   Reporting into the Senior Receptionist, your hours will be 8am to 5pm five days a week, Monday to Friday.  Your duties will include:

• Meet and greet clients, staff and visitors, providing a friendly and professional welcome.
• Ensure all visitors sign in with all information including contact details
• Ensure all clients and any contractors to the office complete and return a COVID-19 Declaration form
• Ensure that all staff arriving to the office have pre-booked a desk
• Check-in staff members as they arrive to the office and take their temperature
• Check to ensure all staff booked into the office have arrived.  Email staff you have not arrived to ensure they still require their booked desk.
• Answering the switchboard, transferring calls, email detailed messages   
• Informing staff that their guest has arrived
• Show visitors to the appropriate meeting room
• Notify host or host’s Personal Assistant of guests arrival
• Ensure the reception area is tidy and presentable at all times.
• Checking the meeting rooms and reporting any issue to Facilities.
• Manage the reception inbox responding to staff queries in a polite, helpful and timely manner. 
• Ensure that the meeting rooms are prepared and ready to a high standard.
• Manage all meeting rooms bookings via Microsoft Outlook ensuring that any double bookings or conflicts are avoided and any issue are dealt with and resolved
• Check rooms every morning, with follow up checks throughout the day to ensure rooms are tidy and have all necessary stationery and equipment needed for each meeting
• Check stationery cupboard to see what items need to be ordered.
• Clear the meeting rooms in a timely manner at the end of all meetings.
• Assist with the setting up of equipment needed for each meeting including audio visual equipment and laptop connections and be the first point of contact for any related issues
• Order catering for meetings, set catering up for each meeting and clear away in a timely manner
• Record handouts/information of temporary access cards for staff who have forgotten their access card 
• Organise couriers as required and maintain records.
• Check all invoices are correct against orders for catering, archiving and courier services.
• Book taxis and set up taxi accounts
• Updating the telephone directory.
• Manage the internal staff profile book.
• Ensure the client kitchen area is presentable at all times.
• Responsible for the day to day function of office archiving.
• Daily collection and distribution of post from the Post Room
• Collect all outgoing mail and ensure it is ready to be sent out that afternoon.   
• Perform Fire Warden duties.