Executive Assistant and Office Manager
- Recruiter
- Joss Search & Selection Ltd
- Location
- London
- Salary
- £40k - 48k per year
- Posted
- 06 Jun 2021
- Closes
- 13 Jun 2021
- Ref
- JN -052021-15640
- Contact
- Joss Search
- Job Title
- EA
- Industry Sector
- Consultancy
- Contract Type
- Permanent
- Hours
- Full Time
EA/OM
Mayfair
£45,000
We have just taken on an exciting role for a Executive Assistant and Office Manager to join a prestigious executive search firm based in Mayfair. They're a global company with around 25 in their London offices! They have a great, friendly, and fun culture in the office, and offer some great benefits such as team trips!
Our client is looking for an Executive Assistant and Office Manager who loves to work in a busy and fast-paced environment. You will be responsible for supporting the Managing Partner and another Partner within the company, Office Management, and extensive project work. The role is really varied and has lots of scope. You'll need to be able to demonstrate excellent communication skills and meticulous attention to detail.
Office Manager
- Interact with global vendors on a weekly basis (IT support, telephony, CRM provider, Telecommunications provider, Corporate Travel company etc.) and be the key administrator for their respective online portals
- First point of contact for local IT issues
- First point of contact with Landlord and building management
- Keep info updated on Health & Safety / Fire Warden representatives for London office
- Ensure all insurance policies are up to date
- Maintaining global contact list and internal biography list
- With the help of the London EAs - arrange office events / coordinate employee birthday gift
Support to Partners
- Diary management to one Equity Managing Partner and one Partner
- Scheduling global internal appointments / calls
- Booking in client calls and meetings as required
- Arranging extensive domestic and international travel and accommodation for business trips
Working on client mandates
- Taking full responsibility for booking in candidates for interviews (video-conferences, calls and meetings) with high profile clients
- Arranging preparation calls with members of the team
- Booking domestic and international travel and accommodation for candidates as required
- Formatting of CV’s, candidate reports, job specifications and reference reports.
- Chosen candidates will be expected to manage several projects at any given time and therefore the ability to manage time efficiently is essential.
- Updating the company database with all candidate and client meetings that have been scheduled and maintaining accurate records at all times.
The details
- Up to £47k plus discretionary bonus
- Private healthcare
- Quarterly team trips
- Team events
- 22 days holiday, closed over Christmas and New Years and a birthday day off
- Hours are 8.30am - 6pm
If this sounds like the role for you please do not hesitate and apply now!
Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.
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