Construction Administrator

Construction Administrator
Ref. VAC-12713
Derry
Perm. Contract FT Hours
Salary DOE
We are now recruiting for/on behalf of a leading property development firm who has grown over the years to become one of the leaders in their sector.
They are now offering a highly experienced Construction Administrator the opportunity to join an expanding construction and development team.
This is a high-level administration role where previous experience and knowledge in construction is crucial, in order to positively support the Construction Director and the wider team by:
-Working co-operatively as part of a team to provide effective and efficient administrative support
-Proactively liaising with colleagues to provide consistent services
-Developing detailed knowledge, skills and expertise within our business

The ideal candidate will support all internal and external stakeholders of the business by handling a variety of tasks, ensuring that all interactions between the business and others are positive and productive, ensuring that all tasks are completed accurately with a high quality and in a timely manner.

Key Accountabilities
-Ensuring accuracy, confidentiality and security of all data through:
-Providing accurate, timely and detailed administrative support to Construction Team
-Processing and responding promptly to incoming communications and distributing information as necessary
-Collecting, processing and inputting data into the company's information management systems and databases
-Monthly co-ordination of expenses for Construction Team staff
-Weekly co-ordination of timesheets for Construction Team operatives
-Manage approval and tracking of sub-contract orders and other commercial documentation
-Co-ordinate approval & submission of invoices
-Maintaining emails, diaries, appointment systems, travel, scheduling and arranging meetings
-Organising transport, travel and accommodation plans, as required
-Ensure key information is up to date for all staff throughout the business
-Update all records on staff and site contact details as and when required
-Order materials as required
-Monitor construction platforms BIM 360/Dropbox for current join issues and uploads
-Undertaking general clerical and administrative tasks to support the service as required

Essential Experience
-Demonstrable administrative experience in the construction industry of at least 5 years
-In-depth knowledge of construction industry
-Administrative experience within a busy office environment, including minute-taking
-Proven customer service experience
-Excellent IT skills, including typing skills and proficiency in MS Office and Google Drive, particularly Excel projects desirable

Job Related Skills
Ability to work confidently on own initiative, and competently as part of a team
Ability to organise and prioritise workloads, with a strong attention to detail
Ability to use initiative, flexibility and adapt within a quickly changing environment
Excellent organisational and interpersonal skills
Excellent verbal and written communication skills
Good attention to detail
Proactive approach
Strong decision-making ability

How to Apply:
Please send your full and up to date CV along with a cover note or email to our Multi-Sector team in order to apply for this role.

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