PA/ EA to CEO
- Recruiter
- Bain and Gray
- Location
- London, Paddington / WFH
- Salary
- £40-45,000 + benefits and bonus and WFH when needed
- Posted
- 02 Jun 2021
- Closes
- 28 Jun 2021
- Ref
- VB13955
- Job Title
- PA
- Industry Sector
- Private Individual / Family, Technology, Telecommunications
- Contract Type
- Permanent
- Hours
- Full Time
Global communications company is looking for a traditional EA to come on board to support UK CEO and wider team in an office management capacity (this is light touch). This is a great role for someone who is looking to provide 1;1 PA support to a senior executive, ensuring that their life runs as smoothly as possible at all times. This busy CEO is looking for a well presented, articulate candidate with excellent communication skills to look after him in regards to diary, meeting and travel arrangements as well as some office management and ad hoc project work as and when required. Key for this role is a well organised PA who is used to keeping people on the straight and narrow! The CEO is charming but a bit disorganised and so always being one step ahead is essential.
This is a great opportunity to join a growing company as they enter into their next stage of growth. The team are all utterly delightful and supportive and there is a great vibe. Offices are based in Paddington but there is flexi working from home offered as and when appropriate.
Duties:
- Diary management – scheduling meetings and appointments
- Inbox management – flag, monitor and responding where appropriate
- Meeting management - scheduling, preparing rooms and documentation, taking minutes and following up on any action points
- Board support – preparation of Board papers, collation and distribution
- Extensive telephone liaison at all levels – internal and external
- Acting as the point of contact
- Managing logistics for all national and international travel arrangements, including visas and any necessary paperwork
- Compiling itineraries and agendas
- Filing, scanning, printing, copying and binding
- Keeping contact information updated
- Processing invoices and expenses and budget management
- Assisting with the preparation of reports and presentations
- Hospitality and event management
- Ad hoc office management
- Ad hoc research and team support
- Ad hoc private assistance and liaison
Skills:
- Highly organised with excellent communication skills
- Resilience with the ability to liaise at all levels
- Ability to build trust and maintain confidentiality
- Ability to write routine reports and correspondence
- Works well under pressure with the ability to multi task and juggle a busy workload
- Strong Microsoft skills
- Team player with a flexible approach and good sense of humour!
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