Receptionist Administrator - Kickstarter Job

This is a kickstart job through the Government kickstart scheme, to be eligible for the scheme you must meet the following criteria:

To be eligible to apply for the kickstart scheme you will be:

* 16-24 years old

* Claiming Universal Credit

* Struggling to secure work or an apprenticeship

* Would benefit from a quality six month paid job along with support an guidance to help you build your long-term career.

Receptionist/Administrator responsibilities include:

* Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately

* Answering screening and forwarding incoming phone calls

* Receiving and sorting daily mail

* Job brief

We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks, administrating social media, advertising, looking after sunbed.

Responsibilities

Greet and welcome guests as soon as they arrive at the office

Direct visitors to the appropriate person and office

Answer, screen and forward incoming phone calls

Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)

Provide basic and accurate information in-person and via phone/email

Receive, sort and distribute daily mail/deliveries

Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)

Order front office supplies and keep inventory of stock

Update calendars and schedule meetings

Arrange travel and accommodations, and prepare vouchers

Keep updated records of office expenses and costs

Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.

Requirements

Proven work experience as a Receptionist, Front Office Representative or similar role is a plus but not required

Proficiency in Microsoft Office Suite

Hands-on experience with office equipment (e.g. fax machines and printers)

Professional attitude and appearance

Solid written and verbal communication skills

Ability to be resourceful and proactive when issues arise

Excellent organizational skills

Multitasking and time-management skills, with the ability to prioritize tasks

Customer service attitude

High school degree; additional certification in Office Management is a plus but not required as full training will be provided