Office Administrator

Full time Office Administrator role for a large company on Milton Park, Abingdon. This is a temporary to permanent role, with the view to make you permanent within 3 months.

Client Details

My client based on Milton Park, Abingdon are looking for an Office Administrator to join their company on a temporary to permanent basis, with the view to make you permanent within 3 months. This role will best suit someone who has experience in a similar Office Administrator/ Reception/ Pesonal Assistant position. As the Office Administrator you will be responsible for carrying out all aspects of reception, office administration and meeting activities, communication and travel arrangements for company personnel. The post requires exceptional customer service to both internal and external customers with the aim of constantly increasing levels of service within company guidelines.

Description

Office Administrator responsibilities:

Acting as primary point of contact
Directing incoming calls
Greeting visitors and arranging transport/accommodation as required
Registering pre-booked visitors onto electronic sign in system
Organise internal customer visits and training sessions inc logistics such as hotels and lunch
Keeping the office tidy and preparing meeting rooms for the day
Ordering and distribution of office supplies and kitchen supplies
Active participant within the H&S committee, associated admin and training events ie Fire Training and First Aid/Mental Health First Aid
Updating H&S employee communications ie notice boards and emergency contact lists
Handling confidential documentation for customers/distributors, filing and where necessary
Handling and distributing post and other deliveries in a timely manner
Join the company Social Club committee and help coordinate committee meetings, social club events and keep the social club SharePoint page updated
Organise travel arrangements for UK employees
Organise accommodation and ground transportation for employees visiting the UK office
Maintain relationships with venue finding service, hotels and ensure best hotel rates at all time
Processing expense and credit card claims for VPs
Arrange in-house catering for VP meetings and make payments for catering servicesProfile

The successful Office Administrator candidate:

Minimum 1 - 2 years' experience in similar role
Good working knowledge of Word, Excel and PowerPoint
Excellent attention to detail
Full driving license and have access to own vehicle
Confident and professional telephone manner with excellent customer service skills
Proven capability in working effectively and in applying initiative
Problem solving mentality
Proactivity in identifying and investigation of issues and presenting potential solutions
Ability to work with minimal supervision
Team-work mentalityJob Offer

Office Administrator job on offer:

GBP21k - GBP23k
Temporary to permanent, view to become permanent after 3 months
Parking on site
Accessible by public transport
Based on Milton Park, Abingdon