Team PA / Project Assistant

A boutique leadership and search consultancy based in in the City is looking for a Team PA/Project Assistant to support two partners and the Operations Manager. As a growing business they are now looking for an additional PA/Project Assistant to assist both Partners in all areas of the search process as well as growing and getting involved in the business as a whole. Lots of scope for progression and development within the business.

The role of the Team PA / Project Assistant is to provide administrative and secretarial support for the Partners as well as support to the Operations Manager.

Key PA/ Project Assistant duties:

• To provide secretarial/PA support to the Partners
• Diary and travel management to include; flights, accommodation and meetings
• Scheduling assignment interviews and liaising with both the client and candidate, face to face as well as VC.
• Logging client and candidate information on the company CRM system
• Arrangement and follow up of client meetings
• Ensuring that any documentation required for the meetings is arranged and travel is organised
• Provide support in the collation of briefing documentation/proposals for pitch presentations
• Assisting Partners with assignment delivery recording details on the company database
• Handling of sensitive commercial and team information
• Screening calls and answering general enquiries and requests in a professional manner
• Dealing with email correspondence and establishing effective storage of emails
• With the support of the Partners, organising events including; evening drinks, client/candidate
• Responsible for the contractual elements of the interim placements ie, compliance, IR35 and contracts
• Responsible for the smooth running of the office; facilities management, stationery & catering orders, front of house
• Marketing support; social pages, company brochures, presentations etc
• Provide holiday and sickness cover for the other EA and or Operations Manager
• Other administrative or duties as required.

Person Specification:

• At least 2- 3 years PA experience within professional services environment
• Excellent communication skills
• Excellent organisational skills, ability to work under pressure and to tight deadlines
• Strong team player – ability to work well with others across teams
• IT Skills: CRM system, Word, Excel, Power point etc.
• Previous PA/EA experience supporting a team
• Prior recruitment or executive search experience is desirable
• A-level or equivalent education and above

Thank you for applying to this advertisement; we appreciate your interest in this opportunity. All applications are important to us, but due to the high volume of response we receive from our advertisements, we will only be able to contact applicants that we deem suitable for this vacancy.