Receptionist / Administrator

Just finished your A levels

Receptionist / Administrator - Apprenticeship Opportunity

Part time increasing for Full Time after 3 months

Central Location

GBP15,000 - GBP19,0000k DOE (pro rata when Part Time)

Requirement:

Experienced receptionist with good administration skills including data entry.

Main Responsibilities and Tasks:

Provide front of house service to include:
Answering the telephone, transferring calls, taking messages as appropriate.
Welcoming all visitors and directing them appropriately, notifying employee of visitor arrival.
Ensuring visitors signing in book is completed.
Offering/making refreshments.
Keeping the reception area tidy.
Post - incoming and outgoing:
Opening, scanning and distribution of incoming post.
Action incoming post per Account Manager instruction (ie. Saving to client file, forwarding to client etc).
Scanning and dealing with outgoing post, including arranging couriers.
Check Royal Mail tracking and complete delivery log for tracked/signed for mail.
Enter disbursements into our software for client post and courier costs.
General Administration:
Taking card payments as required.
Setting up meetings, including those for potential clients as requested, ensuring rooms are booked, diaries are updated, any required paperwork is prepared.
Acknowledge receipt of client records and scan to client file.
Contact clients to arrange the return of client records and maintain record return system.
Carry out weekly Fire Alarm tests and maintain/update log.
Scanning documents as requested and saving to the document management system.
Printing bulk fees (sending of invoices).
Prepare and send the new client welcome packs.
Quarterly electronic client surveys.
Purchase of consumables.
Manage and update website as needed.
Skills
Some work experience in any sector
Experience using Microsoft Office
Good organisational skills.
Ability to prioritise workload and meet deadlines.
Ability to work independently as well as part of a team.
Provide a welcoming and friendly environment both in person and on the phone to clients, visitors and callers.
Professionalism and customer focus.
Excellent verbal communication skills are a must along with good written communication.
An eye for detail and accuracy

Please apply for this opportunity through our website and complete as much information as possible. (url removed) or call/email (url removed) (phone number removed)

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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