HR Assistant

A leading and dynamic project management firm based in Central London is looking for a HR Assistant to join their ever expanding team!

Must be super confident and have the ability to work in a really busy and pressurised environment. Looking for a minimum of 2 years HR Assistant experience within the professional services environment. Lots of scope to develop and progress with the potential to undertake your CIPD.

HR Assistant job purpose:

• To manage joiner and leaver process
• To provide an effective, accurate, confidential, support service to the HR Department
• Assist HR Partner with ad hoc projects

Key HR Assistant Responsibilities

• Maintenance of HR Department filing system

• Act as EA to the HR Partner and Recruitment Manager
• Co-ordinate weekly sickness absence returns
• Produce letters for any payroll changes such as salary increases/bonuses and ensure they are passed to payroll promptly

• Joiners and leavers- Produce offer letters/contracts and associated documents, liaising as necessary with Partners
• Maintain joiners & leavers schedule
• Co-ordinate all reference requests
• Liaise with new joiners and issue Induction Packs
• Assist with administration of the On-boarding system including the induction portal
• Update joiner information on HR database, liaise with payroll and make up files.
• Ensure all financial changes are sent to payroll in a timely manner

• Gather absence information from the firm on a weekly basis
• Ensure that HR system is up to date with accurate absence information
• Ensure that any periods of absence of more than 7 days are supported by a Doctor’s note and HR Partner informed

• Oversee performance management system ensuring performance review forms are sent to Partners promptly at 3,6 and 9 months after employee commences
• Ensure any performance issues are discussed with HR Partner and oversee process by advising partners on next steps in line with policy

• Issue Benefits documentation i.e. Private Health, Pension etc.
• Provide advice and assistance
• Ad-hoc projects -Assist HR Partner with research, producing reports and other ad

Key Skills Required

            Ideally Degree educated – either in HR or a business related discipline

            At least 3 years admin experience some of which should be within a HR team      

            Excellent attention to detail

            Highly organised

            Good communication skills

            Intermediate/advanced level in Word/Excel

            Experience in maintaining a HR database or similar