Executive Assistant

Blackfinch Group is an award-winning investment specialist with a heritage dating back over 25 years. A trusted provider, we work in partnership with advisers. Our businesses cover tax-efficient solutions, early stage investing, managed portfolio services, property financing and renewable energy. As an environmental, social and governance (ESG) investor, we work for a positive impact. We're proud to be entrusted with over GBP500 million in assets under management and administration.

Our progressive growth now requires us to recruit a talented, proactive and dedicated career Executive Assistant to join our team. This role will support our CEO, CIO and senior managers undertaking a wide range of administrative duties with minimal guidance. Experienced in understanding and managing the activities for senior personnel the Executive Assistant should be comfortable at times working in time pressured scenarios and dealing with confidential and sensitive items.

Key responsibilities:

• Extensive diary management.
• Organising and overseeing internal and external meetings.
• Planning and coordinating extensive travel schedules.
• Filtering and handling incoming emails.
• Screening telephone calls, taking accurate messages.
• Daily updates to the CEO, CIO and senior managers regarding pending / outstanding issues.
• Handling confidential information.
• Compiling of information, creation of presentations, documentation.
• Setting up of Teams, Zoom and RingCentral based meeting connections.
• Covering reception and supporting with facilities.
• Ad hoc CEO and office related queries.

Desired experience and qualifications:

• Solid experience of providing EA support to Senior Executive staff preferably in an entrepreneurial environment.
• Excellent interpersonal and communication skills.
• Attention to detail essential together with logical thinking and problem solving skills.
• Exceptional organisational skills.
• Ability to prioritize and multitask in a pressurised environment.
• Highly motivated and pro-active with the ability to work independently and as part of a team.
• Confidence to interact with senior level management.
• A flexible working attitude is required dependent on Managing Directors' schedules.
• High level of integrity and experience in handling confidential information is a must.
• Proficient level of MS Office tools.
• User level knowledge SalesForce is an asset.

If you believe you have the skills and experience for this role, we'd be interested to hear from you. Apply by sending your CV and any other supporting documents.