EA UHNW Family Office
- Recruiter
- Leaman Consulting LLP
- Location
- London (Central), London (Greater)
- Salary
- £50/55,000 + bonus + bens package
- Posted
- 19 Apr 2021
- Closes
- 19 Apr 2021
- Ref
- AC/R1
- Job Title
- PA
- Industry Sector
- Private Individual / Family, Property
- Contract Type
- Permanent
- Hours
- Full Time
UHNW Family Office - PA to Operations Director (West End)
This is an excellent opportunity for a highly organised, proactive and dedicated PA to support a dynamic and hardworking Operations Director within a UHNW Family Office. Their interests include Retail, Fashion, International Real Estate, Alternative Investments and Philanthropy.
Our clients are seeking an individual with a track record of delivering high quality support in a Private Family Office or Property environment. Must have 6-7 years’ experience at assistant level. A keen interest in property, interior design, travel, and HNW lifestyle is also beneficial.
This is an incredibly unique and varied role, for someone who likes to always be busy, has a strong work ethic and is happy to get ‘stuck in’. We are looking for an upbeat and positive individual with lots of enthusiasm!
The offices have a buzzy atmosphere and is a fast-paced environment. You will be working alongside a dedicated and fun, professional team of investment analysts, property advisors and administrative staff. As well as having regular contact with domestic staff and contractors.
The successful candidate will be able to exhibit and uphold a high level of discretion and professionalism at all times, be detail orientated and a strong team player.
Will be expected to operate beyond normal administrative duties, have a ‘can do’ attitude and an excellent eye for detail. Must enjoy managing projects, prioritising and dealing with ‘moving targets’, whilst managing one’s own tasks in a dynamic environment.
This role requires flexibility, resilience and excellent communication skills, both verbal and written.
Responsibilities
- Providing one-on-one right-hand support to a hard-working and dynamic Operations Director
- Inbox Management: monitoring and reading incoming traffic and responding on her behalf as necessary, flagging, filing and pre-empting. Daily drafting of communications with strong attention to detail
- Assisting the OD with property management and maintenance admin support for 7 important family homes and attending servicing appointments where required
- The position will involve meticulous list keeping and requires you to always be one step ahead and pre-emptive, reminding the OD
- Be confident liaising with family members, domestic and office staff, site contractors
- Assisting with various projects: refurbishments, researching tasks e.g. sourcing furniture, purchasing etc
- Ability to manage and deliver on some ad hoc basic research projects, e.g. Complex luxury holidays, the Fine Art portfolio and the Family Car Fleet etc
- Diary management and schedule
- Close liaison with accounting team, approving and checking invoices, negotiating good deals, dealing with budgets, cash management, credit card reconciliation
- HR assistance – recruitment of office and domestic staff, onboarding processes e.g. employee screening and necessary paperwork required
- High levels of cooperation with other team members and demonstrating a strong commitment to team values
Experience / Requirements
- At least 6 years of PA experience, preferably more in a similar environment
- A keen interest in Interior Design, Property, Travel, Lifestyle
- Personality fit is key: ability to work collaboratively as part of the wider team
- Must have excellent communication skills at high level
- Must be proactive and use initiative
- Excellent organisational skills with strong attention to detail
- Solution driven
- Ability to multi-task, think laterally and multi-dimensionally
- Proficient in Microsoft Word, Excel and PowerPoint
- Uphold strictest level of integrity, confidentiality and discretion
- An impeccable team player but also able to work on own initiative
- Professional, hard-working, self-motivated, loyal, positive, committed
- Looking for a role with longevity and to grow with us
- Energetic and fun
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