Team Assistant

Location
London (Central), London (Greater)
Salary
£24,000 - £27,000
Posted
15 Apr 2021
Closes
22 Apr 2021
Job Title
Team Assistant
Industry Sector
Architecture, Construction, Property
Contract Type
Permanent
Hours
Full Time

This highly successful and fast paced international surveying firm is looking for an exceptionally organised, strong Team Assistant to join their busy London office.

As the Team Assistant, this role sits within the valuation (operations) side of the company providing support to the Operations Director, Valuation Team and Valuation Team Coordinator.  The position will involve formatting reports and Excel spreadsheets, converting to PDF format and submitting to clients via email. Invoicing is also an important aspect of the role and training will be given in the preparation of invoices using accounting software (Xero).

Key Duties:

Supporting the Valuation Team, co-ordinating job allocations and reporting to clients.

  • Monitoring and responding to incoming emails from valuers, clients and brokers
  • Electronic filing of job-related emails
  • Creating new client records and adding new projects
  • Recording centrally purchased admin costs where applicable
  • Recording sub-contractor charges
  • Liaising with Marketing Department in job handover
  • Assisting the Operations Director with job allocations
  • Creating job folder on SharePoint including any previous reports where applicable
  • Updating with new projects
  • Weekly teleconference to monitor job status and work in progress and updating system
  • Liaising with valuers and Management Team for work in progress and tracking status through to invoicing
  • Preparing fee invoices on Xero
  • Preparing billing schedules for larger clients
  • Preparing reports and plant registers as and when necessary
  • Cover for other support staff when on holiday
  • Raising job invoices
  • Arranging visas for overseas visits were appropriate

They are a great social team working in a fast paced environment so you need to be a natural organiser with excellent IT skills including strong Word and Excel, with the ability to work on your own initiative and part of a team.  Ideally you will have experience in the property, surveying, construction or similar industries.

Due to Covid-19, the team are currently working remotely, so you will need to have a work space at home where you can focus till they return to the London office.  They will provide the necessary IT equipment.

Think you have the skills they need?  Send in your CV asap in order to be considered.

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