Senior EA / 'Right-Hand' to Founder / MD of Property Development / Investment Company
- Recruiter
- SORTED Personal Management
- Location
- London (Central), London (Greater)
- Salary
- £45-60k dependent on experience
- Posted
- 07 Apr 2021
- Closes
- 05 May 2021
- Job Title
- EA
- Industry Sector
- Property
- Contract Type
- Permanent
- Hours
- Full Time
Our client, a dynamic property development and investment company, is looking for highly experienced candidates, to provide professional and efficient secretarial and administrative support to the Founder / Managing Director, overseeing the day-to-day running of the office, a very busy diary and extremely busy inbox. Applicants must be able to step into a fast-paced sales environment and not only provide the full EA function but effectively become the Principal’s ‘right hand’ – not fazed to take on responsibility and be able to act as a sounding board to the Principal. Experience in the property industry is essential and applicants must be able to show an excellent track record in this type of role.
Hours: Full-time
Location: London, W1
Salary: Dependent upon experience
Start Date: ASAP
Responsibilities include, but not limited to:
- Monitoring and managing the Managing Director’s diary and mailbox; responding to and dealing with emails on the Managing Director’s behalf and eventually complete management of mailbox
- Following up on emails and calls for Managing Director
- Arranging both internal and external meetings, accompanying where necessary to take minutes
- Updating meeting notes (Managing Director’s meetings and team meetings)
- Monitoring and distributing enquiries received in Info mailbox
- Sending out property details on behalf of the Managing Director and following up after 48 hours
- Maintaining/updating databases (property details sent, contacts, passwords, bank accounts, offers, potential instructions etc.)
- Writing emails/letters on behalf of the Managing Director
- Generating applications for payment/invoices and sales letters for agreed sales
- Filing (electronic and hard copy)
- Updating and maintaining website
- Processing payroll and payment of expenses
- Checking commission requests and updating commission spreadsheet
- Payment and recordkeeping of invoices
- Making travel arrangements
- Developing and maintaining good relationships with suppliers
- Keeping office stocked with required supplies (stationery, beverages etc.)
- Overseeing office IT matters
- Dealing with HR matters, including onboarding, attendance, payroll etc.
- Undertaking ad hoc projects as required
- Assisting with Managing Director’s personal matters/companies
Candidates must be / have:
- Minimum of 5 years’ experience in a personal assistant/office manager role with at least 3 years in the property industry
- Fluent in English (oral and written)
- Excellent command of Outlook, Microsoft Word and Excel
- Strong track record of secretarial and administrative responsibilities
- Organisational and multi-tasking skills
- Able to take on responsibility
- Ability to work in a fast-paced sales environment and to think on their feet
- Self-starter/shows initiative
- Knowledge of AML/compliance matters would be preferred
_________________________________________________________________________________
IMPORTANT
We receive a considerable amount of applications for every position and there is tough competition in the employment market. In order to process your application as efficiently as possible, please note the following instructions when responding:
- Detail your relevant experience in a cover letter and include this on an up to date CV
- Quote your required salary
- Let us know your availability for interview and when you could start
- If you can forward references to us, these can only strengthen your application
The more information you can give us, the more we can demonstrate to the client that you are exactly what they are looking for and send your CV on quickly.
Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.
Send your information to: ben@sorted-pa.com
It is SORTED’s policy, as a matter of courtesy, to respond to all applications within five working days. However, because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within five working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future.
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