Executive Assistant

This dynamic and fast based creative agency is looking for a super organised, enthusiastic and self-driven Executive Assistant who thrives in a fast-paced, creative environment to partner and support the CEO.

Often acting as a gatekeeper, you will have extensive experience in confidently supporting and collaborating with stakeholders and board members.

Key responsibilities

• With a primary responsibility of supporting the CEO.
• Proactive and extensive diary management, making all necessary arrangements for all internal and external meetings, ensuring maximum productivity and efficient use of business time.
• Supporting with email management, and being the go-to point of contact for internal and external communication, responsible for representing the CEO at all times.
• Drafting and collating business presentations, communications, and reports, utilising accurate data collection, and knowledge of key business processes and priorities.
• Ensure the CEO is well prepared for meetings with necessary documentation, and aware of critical meetings well in advance to ensure sufficient preparation.
• Anticipate the needs of the CEO, being their eyes-and-ears; helping them to stay focused and balance their responsibilities.
• Support the CEO with administration and operational tasks as needed.
• Support in preparing and gathering content for the bi-weekly Company Update presentations.
• Management and update of CEO’s to do list; gather, track, and communicate any follow-up or actions.
• Assist with ad-hoc project management activities when required.
• Sourcing suitable venues for meetings with external stakeholders.
• Undertake financial administration; CEO’s monthly credit card expense claims, raising and approving purchase orders; approving invoices.
• Organise domestic and international travel, hotel reservations, visas, detailed travel itineraries and overseas transport.
• Provide light touch personal support, errand running and duty-of-care e.g. lunch, water/tea, post, etc.

It’s a great varied role requiring someone with excellent communication skills, strong attention to detail and proven experience in a similar role and agency environment.  It is a fixed 12 month contract with an immediate start.

Think you’re what they are looking for?  Send in your CV by clicking on apply now.