Executive Assistant

A new opportunity has arisen for an Executive Assistant to join a leading professional services firm based in central London, which has an excellent working culture. This role will be to provide an exceptional EA service to a small number of the leadership team.

Duties include;

• Complex diary management and acting as an extension of executive in absence

Comprehensive email management – checking, prioritising and summarising emails daily

• Collating documentation for meetings
• Working closely with the Marketing Team as required, including helping produce tenders and events
• Taking a proactive approach to building relationships with clients and their PAs in a professional manner
• Proof-reading documents
• Involvement in committees and steering groups relating to business support processes for the wider firm
• Coaching and mentoring team administrators as and when required
• Booking video calls and meeting rooms and arranging lunch and refreshments if required
• Building relationships with clients and their PAs
• Organising trips and producing itineraries
• Submitting expense claims
• Drafting and typing confidential matters for partners
• Printing agendas, presentations and meeting papers
• Taking responsibility for the billing and AML process and delegating appropriate tasks
• Producing PowerPoint presentations
• Proofreading documents
• General administration duties
• Minute taking as and when required  

Qualifications and experience;

• Substantial previous experience of working within a busy corporate environment is essential
• Excellent client care skills
• The ability to demonstrate flexibility in meeting internal and external clients’ demands
• Excellent communicator with strong organisational skills
• Strong time management skills and the ability to work to tight deadlines
• Confidential in approach and always acting as a positive role model
• Strong MS Office knowledge
• Good written English

This is a fantastic role for an experienced EA who is looking to join a firm with a brilliant working culture, where you’ll feel valued and have the opportunity to add strategic input.

Excellent benefits

Lily Shippen are experts in recruiting top business support talent, including PAs, EAs, Virtual Assistants, Receptionists, Private PAs and Office Managers, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.