PA/Office Manager
- Recruiter
- Maine Tucker Recruitment Limited
- Location
- London (Greater)
- Salary
- £32,000 - £38,000
- Posted
- 04 Mar 2021
- Closes
- 01 Apr 2021
- Ref
- CT04032021
- Job Title
- PA
- Industry Sector
- Accountancy
- Contract Type
- Permanent
- Hours
- Full Time
Our client is looking to recruit a permanent PA/Office Manager. Based on reception and working in an office of 30 members of staff (Covid restrictions allowing), your duties will include:
- Diary management, for the Managing Partner and wider team;
- Answering telephone calls in a timely fashion, taking clear and detailed messages;
- Organising meetings, including booking venues, ordering refreshments and basic minute-taking in meetings if required;
- Booking and arranging international travel, transport and accommodation;
- Overseeing the creation of new client packs and other documents, and maintenance of the company's database
- Arranging social events for both clients and the team, including Summer and Christmas parties;
- Reminding Managing Partner of important tasks and deadlines;
- Typing, compiling and preparing reports, presentations and correspondence;
- Ordering office supplies and liaising with suppliers as necessary;
- Organising office maintenance e.g. electrician, liaising with landlords where necessary, cleaners, etc;
- Implementing and maintaining procedures/administrative systems;
- Liaising with staff, suppliers and clients;
- All ad-hoc office administration;
- Taking credit card payments;
- Arranging couriers;
- Updating the company’s intranet; ensuring the website and LinkedIn page is up to date, doing tweets on Twitter
- Ensuring reception and meeting rooms are kept tidy;
- Producing offer letters, annual letters of pay increase, updating the staff database with contact information etc.
- Assisting and managing the firms whole firm meeting including venue booking etc;
- Conducting regular Health & Safety reviews
The successful candidate will:
- Have previously worked as a PA.
- Be happy to work in a small office and be based on reception.
- Have excellent organisational and communication skills.
- Be a team player
- Good Microsoft Office skills - Word, Excel, PowerPoint, Outlook
- Be detail orientated
Salary is £32,000 - £38,0000 benefits include 25 days holiday, death in service, pension, annual pay review. Hours are 9am to 5.30pm Monday to Friday.
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