Executive Assistant

Personal Assistant to CEO is acting as a first point of contact to CEO.

The Personal Assistant shall manage a variety of duties while serving as the point of contact between CEO and employees.

Client Details

My client is a growing organisation who has had a very successful start up and is continually expanding the organisation. It is now time for an experienced Personal Assistant to join this exciting business and become settled as a permanent member of the team.

Description

This role is providing support to the CEO

Executive Assistant to CEO duties;

Extensive diary management for CEO and Management team

Schedule meetings and appointments and manage travel itineraries

Source pre-reads and ensure all prep is available for meetings

Manage minutes of meetings and capture actions

Generating monthly reports for the CEO and Management team

Analysing reports and using spreadsheets with vast use of Microsoft Excel

Assisting the Digital Marketing team when necessary

Dealing with management expenses and budget handling

Proofread and occasionally typing emails on behalf of the CEO ensuring no grammatical errors

Uphold a strict level of confidentiality

Prepare internal and external corporate documents for team members and clients

Develop and sustain a level of professionalism among staff and clientele

Manage projects and follow-up with team members where required

Profile

Personal Assistant to CEO Requirements;

Minimum of 2+ years of experience as an Executive Assistant or Personal Assistant is a necessity

Previous Account Management skills are desirable

Strong administration skills including diary management and travel bookings

Time Management Skills

• Ability to work within time frames
• Excellent prioritisation skills when managing workload
• Work late if required as and when needed

Communication Skills

• Personable and cooperative
• Work well alongside all hierarchy of the team
• Handle confidential issues
• Liaise with clients in a professional manner

Technical Skills

• Use of appropriate systems such as Microsoft Office; PowerPoint, Excel and Share Point
• Computer or laptop available to use at home when working remotely on occasion
• Social media knowledge with basic digital marketing skills is desirable
• Trouble shooting of equipment issues (with support from IT)

Job Offer

Negotiable salary depending upon experience

Immediate Start or 2 weeks notice period

Monday to Friday 08:30 - 17:30

Free Parking and easy commute as close to Birmingham City Centre

Flexibility to work from home or at office

Join an exciting business which has done extremely well and is constantly expanding their team

This is a role where you can make it your own and work with an extremely personable and encouraging CEO